Personal Assistant

Description

We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilities—from managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team.

Key responsibilities:

• Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services.
• Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks.
• Source and manage office supplies and furniture.
• Support with high-level communications and follow-ups where needed.
• Maintain an organised and systematic filing system (digital and physical) for office and employee records.
• Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation.
• Manage employee records and ensure documentation is complete and compliant with local regulations.
• Assist with onboarding processes for new hires, including preparation of documentation and induction materials.
• Represent the company professionally when speaking with clients or guests.
• Ensure the office remains tidy, well-organised, and compliant with company standards.
• Take initiative to improve systems and workflows where appropriate.

Requirements

• Language: Fluent in English (C1 minimum in both verbal and written). French language is a plus.
• Experience: Minimum 2 years in an administrative / public relations role.
• Strong personality with the confidence to manage multiple stakeholders.
• High attention to detail and excellent organisational skills.
• Ability to work independently and remain calm under pressure.
• Comfortable in a fast-moving environment and able to adapt to evolving needs.
• Proficient in MS Office Suite, Google Workspace, and digital filing systems.
• Familiarity with Dubai employment laws or administrative processes.
• Experience supporting office launches or new site setups is a strong plus.

Benefits

Why work with us?

At Médetone, we are committed to creating a dynamic, innovative workplace where every team member has the opportunity to make a real impact. You’ll be joining a growing company that’s at the forefront of healthcare innovation, with the chance to contribute to exciting projects that are transforming patient care.

What we offer

• Access to cutting-edge technology and tools to support your work
• Competitive salary
• A collaborative and inclusive team culture
• Pension scheme
• Employee discounts on our healthcare products
• Opportunities for personal and professional development within a forward-thinking company