Procurement Management
• Initiate and manage the supplier registration process and ensure all new suppliers complete all required formalities
• Identify and recommend need for long-term purchase agreements or framework agreements (as required) and initiate competitive procurement process for creating such agreements. Additionally, obtain approval of such agreements as per the DoA (Delegation of Authority)
• Manage the procurement process from purchase requests from end user up to issuance of the Purchase Order/ Contract as required
• Prepare RFQs/ RFPs as applicable, solicit and evaluate vendor responses to RFQs/ RFPs
• Ensure that goods and services are purchase in a timely manner
• Conduct site visits for key suppliers providing goods and services and document accordingly (as required)
• Follow-up on orders placed to ensure timely deliveries
• Ensure suppliers adhere to the highest ethical standards in relation to their work with the Group

Vendor Management
• Evaluate services of all suppliers on a periodic basis and coordinate the supplier evaluation process
• Identify alternative suppliers to meet present and future needs and requirements of the Group
• Minimise the cost of products and services which meet the Group’s needs, and establish strong vendor relationships

Product and Services knowledge
• Comply with and maintain knowledge of applicable laws, regulations, rules, standards, and leading practices related to procurement.

Contracts Management and Service Level Agreements
• Effectively negotiate Purchase Orders/ Contracts and service levels
• Contribute to work planning and effectively brief contractors and suppliers

Value for money and reporting
• Monitor methods and output to ensure that required quality standards are achieved at a minimum cost.
• Establish procurement savings targets each year in close coordination with the Purchase Manager and ensure monitoring against these targets.
• Prepare quarterly reports for review and submit to the Purchase Manager.

Cost Controlling
• Participate in Inventory take on a monthly basis
• Organize quarterly inventory on all operating equipment of the restaurant and prepare breakage report
• Maintain Procurement System