Procurement Executive

Department: Events & Exhibitions

Duration: 6 months

Job purpose:

Procurement officers are responsible for assessing products, services and suppliers and negotiating contracts. They are also responsible for ensuring that approved purchases are of sufficient quality and are cost-efficient to support the operational needs of business units.

Job description:

• Coordination of procurement related queries, documentation, registers and filing system.
• Preparing plans for the purchase of equipment, services, and supplies.
• Managing inventories and maintaining accurate purchase and pricing records.
• Reviewing, comparing, analyzing, and approving products and services to be purchased across events.
• Payment terms, negotiation, optimization and management.
• Set and plan how to achieve supplier accreditation and service level management.
• Coordinate annual overseas orders.
• Keep daily records.
• Bar code assets and update asset register.
• Annual stock asset take.
• Accounts to be submitted for payment to vendors on time.
• Reconcile or resolve order discrepancies with supplies.
• Make or purchase policy analysis and recommendations.
• Lease or purchase policy evaluation and recommendation.

Operating environment:

Office based job; requires working longer hours on computer.

Requirements

Qualifications:

• Bachelor's and associate degree in education, business, business administration, finance, technical, management, business management, accounting
• 2+ years of experience as a procurement officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.