• Assist with purchasing IT assets.
• Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information.
• Maintain contract data.
• Create purchase requisitions.
• Maintain appropriate levels of consumables.
• Receiving and tagging equipment.
• Entering asset information into asset tracking software system.
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Provide pricing quotes for items and preparing orders with suppliers.
• Ensure line items of the purchase order with the packing slip and ensuring the quality of the materials received.
• Responsible for shipping defective equipment to vendor and arranging replacement.
• Research products and equipment; prepare product/equipment specifications.
• Research websites/contact vendors to gather technical information and prices on supplies and equipment
• Update the inventory listing of property on all new deliveries
• Works with IT Helpdesk to maintain repository of enterprise software licenses/keys
• Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.
• Coordinate with helpdesk onsite services calls for equipment installation and maintenance as needed
• Assist with drafting, revising and circulating purchase and procurement guidance.
• Establish and maintain vendor relationships per state procurement rules .
• Negotiate with vendors for the best price over contracted services and purchases.
• Coordinate with selected vendors on supply and delivery of purchased items.