Project Admin Coordinator - Executive Assistant

Chalhoub Group

Dubai, UAE

Posted on: 17 Apr 2024

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Employment: Full Time

Who we are

We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere.

To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together.

What you'll be doing

Senior Admin Project Coordinator is responsible in supporting country management ad hoc projects, managing them on both a short- and long-term scale. Initiatives around Business success are monitored, meetings organised, presentations prepared and communicated with relevant parties. Project performance is monitored to ensure the projects are delivered in a timely, smooth and quality manner. Internal and external project stakeholders are coordinated with as needed while healthy relationships are maintained with all relevant parties.

Job Responsibilities:

- Set-up Stakeholder Meetings (internal and external), attendance of meetings and preparation of Minutes of Meeting
- Communication with external Brand representatives as well as internal Senior Leaders
- Support in creating Business Presentations, reports and analytics related to Projects and other topics
- Attendance and support during Advisory Board Meetings
- Lead and monitor task forces related to Projects in hand
- Execution of invoices related to Government interactions
- Coordination and execution of other administrative tasks in hand during Project Management


What you'll need to succeed

- Experience as an EA or Administrator
- Excellent Excel Skills
- French or Arabic speaking

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.


The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.

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