Purchasing Section Manager

Job purpose

Oversee and optimize the end-to-end supply chain processes, ensuring efficient procurement, production, and delivery of goods. Manage supplier relationships, compliance, and collaborate with various departments to meet purchasing needs while utilizing systems like SAP ERP for maximum effectiveness.

Key accountability areas

Strategic supplier management:

• Oversee the strategic selection, qualification, and negotiation processes with suppliers.
• Negotiate, execute, and oversee contracts and orders within specified authorization limits.
• Conduct preparation and pre-negotiation activities for contracts and orders that exceed authorization limits.
• Identify and engage robust suppliers and logistics providers to establish a consolidated foundation for both current and future requirements.

Compliance and legal:

• Maintain an up-to-date understanding of KSA customs and clearance policy, administrative regulations, and legal prerequisites pertinent to the procurement of goods.
• Review and approve the comparison sheet within designated authorization limits.
• Collaborate with the legal advisor to draft contracts in accordance with legal requirements.

Collaboration and coordination:

• Engage in collaborative efforts with all relevant support functions to ensure the fulfillment of purchasing requirements.
• Effectively manage product deliveries in alignment with project activity schedules.
• Analyze the status report of purchase requests and purchase orders, taking necessary actions to resolve any identified issues.
• Investigate and address complaints related to supplies and delivered materials.

Market analysis and price monitoring:

• Evaluate market conditions, pricing structures, delivery terms, and trends to ascertain current and future material availability.

SAP ERP expertise:

• Offer expertise in leveraging the SAP ERP system to enhance the effectiveness of the supply chain team.

Role accountability

HR proficiency:

• Ability to recruit, recognize, and develop high performers in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

Responsibility:

• Must take full responsibility for the operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them.
• Ability to take necessary and proper timely decisions.

Delivery:

• Deliver the required results in a timely manner with required quality and cost.
• Make a tangible difference to the area of operation and exceed business expectations.

Business planning and performance:

• Able to transform the corporate goals into business plans.
• Able to plan, follow up, and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve optimum cost efficiency.

Organizational development:

• Develop the organizational structure according to current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business process improvements:

• Develop and coordinate well-defined written systems, policies, and procedures, and seek automation opportunities as much as possible.
• Be conversant and able to navigate through IT solutions especially those relevant to the job and business.
• Promote automated systems and use them fully to spread their culture.

Quality:

• Quality is considered Alfanar's prime competitive advantage; as such, managers are expected to act accordingly.

Adaptation:

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, safety and environment:

• Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic qualification

• Bachelor degree in electrical engineering or business management

Work experience

• 6 to 10 years

Technical / functional competencies

• Purchasing agreements
• Purchasing applications and tools
• Purchasing benchmarking
• Purchasing planning
• Purchasing procedures
• Purchasing reporting