Our client, an international law firm is currently recruiting for a Receptionist who will support the front house team, with a strong focus on administration and meeting room bookings.

The role is strongly focused on administrative tasks including dealing with large amounts of emails, telephone queries, booking approximately 64 meeting rooms/ taxis and arranging facilities and equipment for meetings. The role will also involve first class front of house service cover busy periods including lunches, holidays and sickness.

• Booking, confirming and amending room booking requests(via email and over the phone) on the internal room booking system for approximately 64 meeting rooms
• Answering phones and redirecting phone calls
• Booking, amending and announcing taxis
• Working closely with Audio Visual team regarding set up of video, telephone conferencing and general equipment set ups
• Liaising with the Catering team regarding refreshments, lunches and dinners for client meetings and internal training sessions
• Working closely with Facilities team regarding room combinations and set ups
• Dealing with unexpected queries from external and internal users via email and phone
• Meeting and greeting and being the first point of contact for external and internal users
• Registering clients, calling partners on arrival
• Taking clients’ coats and putting them in our cloakroom
• Storing luggage for clients if they wish to leave it
• Maintaining a neat and tidy reception area at all times