RECEPTION DUTIES
• Greet visitors and guests as they enter the office and offer refreshments
• Schedule, reschedule and cancel appointments
• Answer telephone calls and transfer calls to the appropriate person
• Provide information to callers over the telephone
• Respond to emails and office correspondence
• Update employee attendance and visitors’ records
• Perform basic bookkeeping and record keeping duties
• Report and manage any office maintenance issues
• Perform light maintenance on office equipment
• Monitor, stock and restock office supplies and equipment
• Perform data entry and filing activities
• Keep work area clean and tidy on a constant basis
• Sort and distribute incoming mail
• Order supplies and equipment when required
• Schedule staff appointments

OFFICE MANAGEMENT & ADMINISTRATION DUTIES
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of meeting agendas and scheduled reports
• Develop and maintain hard and soft copy filing systems
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Act as a point of contact for internal and external clients and suppliers
• Liaise between departments and provide clerical support
• Undertake ad hoc research for company executives
• Report to the MD and the Senior Project Manager for daily duties
• Ensure team calendars are shared and updated appropriately
• Daily management of company telecoms and email systems
• Formatting of company documents

The Roles & Responsibilities set out above are not exhaustive of the duties that may be required in performing your job. These will be within reason and within the requirements of the company.

Please note that as this role is working for UK company the working days are Monday to Friday, 10am to 7pm. Days off are Saturday and Sunday.