The Receptionist is responsible for the front-office area of the branch and will provide secretarial, clerical and administrative support and ensure that the reception/office services are provided in an effective and efficient manner.

Responsibilities include -
1. Performs receptionist functions
• Answer and re-direct all incoming calls and handle caller's inquiries
• Receive, direct and relay telephone messages and fax messages
• Greet, assist and/or direct visitors and the general public

2. Provide office support services in order to ensure efficiency and effectiveness within the Dubai Office
• Direct the visitors and the general public to the appropriate staff member
• Receive and process incoming and outgoing mail, couriers and deliveries
• Open and date stamp all general correspondence
• Maintain the general filing system and file all correspondence
• Assist in the preparation of meeting rooms for meetings and conference calls
• Provide word-processing and secretarial support

2. Perform clerical duties in order to assist the Dubai office
• Develop and maintain a current and accurate filing system
• Maintain an adequate inventory of office supplies and monitor the use of supplies and equipment
• Coordinate the repair and maintenance of office furniture and equipment
• Coordinate the office cleaning and pantry/food item

4. Support the Country Manager and other staff
• Assist the Country Manager and other staff as requested on tasks and projects

5. Safety & Security
• Inform all visitors to the office with safety regulations
• Record all visitors on a visitor log and provide them with visitor tags