RFP/Company Registration Specialist for an International Consulting Firm

RecruitMe FZE

Dubai, UAE

Posted on: 5 Apr 2024

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JOB DESCRIPTION / ROLE

Employment: Full Time

Lead and manage the end-to-end process of company registration on clients’ portal from initial receipt to completion and the RfP process for selected KSA clients. Act as the first point of contact for all registrations at clients’ portals between the clients and stakeholders. Support the team in driving insights, continuously improving the registration process, incorporating best practices and lessons.

Responsibilities

• Lead the process of registering on the clients’ portal, including preparing and submitting all necessary documentation to client and relevant authorities.
• Maintain all company credentials active by anticipating and providing the needed documentation for registration renewal timely such as financial/ legal documents etc.
• Act as the first point of contact for practices’ registration queries; providing timely and effective support, including guidance in completing the required documentation and forms.
• Collaborate with the internal teams such as office managers, legal, finance, HR to complete and submit necessary documents.
• Build and maintain strong relationships with external stakeholders such as the clients’ procurement team and the government agencies involved in the registration process.
• Apply sound judgement when faced with new situations and seek stakeholders input as necessary in order to get all the information needed to make sound decisions.
• Maintain a comprehensive tracker of all company registrations, ensuring accurate and up-to-date records.
• Provide support to the RfP team on supplier registration list and other ad-hoc requests.
• Provide leave/ vacation coverage to the RfP team as needed.
• Scan public RFPs and RFIs.
• Coordinate and follow up with partners to ensure decisions to bid are made in a timely manner.
• Prepare responses to general company qualification requests such as submission of legal documents.
• Collaborate with partners and engagement teams to understand client needs and develop a comprehensive strategy for each RfP.
• Receive all partners service requests about opportunities and RFPs, such as clarification questions submission, bid submission extension, opportunity update about cancellation, extension, or awarding, clients’ responses to requests.
• Coordinate with Logistics Support and Finance and other relevant functions for buying RFPs, packaging hard copies of proposals and delivery to clients.
• Proactively monitor opportunities due dates, clarifications due date, pre-bidding meetings due dates, submission due dates and awarding updates due dates.
• Read RFP submission requirements, including pricing table / BoQ table requirements and summarize key RfP information and milestones, then disseminate to the targeted audience.
• Follow up on outstanding partners’ requests and outstanding reminders to partners for pending decisions.
• Support in building automated dashboards to enhance reporting, analyze RfPs/registration data and generate insights to senior management.
• Contribute to the continuous improvement of the registration process, including identifying areas of efficiency, automation and standardization.
• Identify and report any process related challenges, propose and implement improvement initiatives

Requirements:
• 2 years+ of relevant experience in company registration, RfPs, proposal management, business development or a similar role within a consulting or professional services environment
• Bachelor’s degree in business or economics
• Proficiency in MS office and Suite productivity tools (drive, G-suite, etc.)
• Excellent English and Arabic verbal and written communication skills with the ability to effectively articulate complex ideas
• Strong organizational skills and attention to details to handle effectively multiple priorities and meet tight deadlines
• Ability to work independently in a fast-paced and an unstructured environment
• Proactive mindset, problem-solving abilities, and a commitment to delivering high-quality work
• Service-oriented attitude, proactive thinker, team player
• Strong interpersonal skills and ability to build relationships with seniors and various stakeholders across levels

ABOUT THE COMPANY

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.

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