JOB DESCRIPTION / ROLE
The Sales & Marketing Admin Assistant will provide comprehensive support to the Chief Sales Officer and Marketing Director, with a strong focus on Quincy service operations, sales & marketing coordination, and secretarial/administrative tasks.
This role is designed to improve efficiency by managing service schedules, handling quotes, supporting client retention activities, assisting in marketing campaigns, and ensuring smooth day-to-day administration. The position requires excellent organizational skills, attention to detail, and the ability to multitask across service, marketing, and executive support functions.
QUINCY Related Responsibilities
• Scheduling of daily Service jobs for Quincy service manager (QUINSERV updates – service ongoing, completed, scheduled).
• Preparing WEEKLY service schedules for Quincy service team
• Preparing and providing monthly SERVICE Reports to Quincy BDM.
• Handling Daily Quincy service quotes (PARTS and FLUID) to save time for Robin/Azhar in managing day-to-day tasks.
• Making Preventive Maintenance SCHEDULING CALLS to installed base to generate revenue and retain clients through professional and friendly customer service.
• Managing and sending SURVEYS for clients year-round, compiling results to quantify client satisfaction.
Sales-related coordination Responsibilities
• Follow up on quotes based on Live pool for various teams
• Creating Client reference lists for various product lines
• Inquiry to order Hit rate analysis, gap analysis for lost orders, timeline of quotes.
• Dead stock clearance follow-up with various teams
• Coordinating MSD/ERP related updates required by CSO for quotations, Sales orders etc
• Annual Price increase spreadheets - coordination with CSO.
• Sending out Flyers and making Cold Calls to potential clients for compressors and pumps.
• Support with email responses by CSO to suppliers and clients
Marketing Related Responsibilities
• Assisting the Marketing Department in designing Flyers, Booklets, and other marketing materials.
• Supporting management in Planning and Organizing END USER Seminars, ADIPEC, and other Trade Shows.
• Follow-up and coordination on the Marketing TODO List of initiatives.
Secretarial & Administrative Responsibilities
• Handling Calendar, Appointments, and providing full administrative support to CSO and Marketing Director.
• Taking Appointments for Company Visits and coordinating schedules.
• Preparing Meeting Minutes and following up on agreed action items after office meetings with CSO.
Requirements:
• Bachelor’s degree or diploma in Business Administration, Marketing, or related field (preferred).• 2–4 years’ experience in an administrative or sales/marketing support role, ideally in the industrial or mechanical equipment sector.
• Strong organizational and time-management skills; ability to handle multiple priorities.
• Excellent communication skills – written and verbal – with a professional and client-friendly approach.
• Proficiency in MS Office, good working knowledge of CRM/ERP systems, AI, and CANVA/PhotoShop.
• Ability to prepare structured reports, follow up systematically on tasks, and support management initiatives.
• Flexible, proactive, and reliable team player with a positive attitude.
Salary:
AED
2,000 to 3,500
per month inclusive of fixed allowances.
ABOUT THE COMPANY
Known in the Middle East as specialist suppliers for Pumps, Motors, Compressors and systems, the Standard Group is dedicated to providing timely and well-engineered fluid solutions to almost every market segment!
The Standard Group, was founded by in 1986 to procure and supply emergency spares and marine equipment to the thriving marine and ship repair industry in the UAE at that time. Through a strong network of worldwide suppliers, SSS succeeded in growing the organization by meeting urgent customer demands swiftly and competitively.
The Standard Group currently offers a wide range of Pumping, Drive and Air compressor Technologies by internationally acclaimed manufacturers. We a customer base spread throughout the GCC countries, the Middle East and the Indian subcontinent.
