Senior Project Engineer

Scope of Responsibilities

Operates as a part of a team of engineers in the coordination of resources in order to ensure that the construction meets all contractual requirements in the most effective and efficient manner.

Primary Duties

• Review all contract documentation to assess feasibility of construction, identify any potential areas of difficulty and highlight any variations required in the construction.
• Participate in the review of the project planning process and create a schedule, which is in line with the project requirements including establishing the sequence and duration of activities.
• Generate TDR (Technical Document Register) as a level 4 schedule and ensure that all relevant data required for construction is contained in it. Monitor the issue of drawings as per the forecast dates mentioned in the TDR, identify any discrepancies and bring it to the attention of the Lead Engineer. Take corrective actions wherever required in the case of missing data from either the client or vendor.
• Review engineering drawings, documents and deliverables relating to area of functional responsibility to assess constructability and consistency with contract requirements. Prepare and issue purchase requests for materials and consumables.
• Prepare project specific and other procedures to ensure comprehensive cover of all project activities as per the contract requirements.
• Coordinate all project related activities with other departments and sections to ensure effective integration of tasks and minimize potential delays.
• Participate in the finalization of work to be outsourced to sub-contractors including bid evaluation and terms of contract.
• Monitor the progress of the project as per the project plan and against the client's requirements and take corrective action whenever required.
• Ensure the availability of necessary resources for the smooth execution of the project.
• Follow up with clients on approvals and instructions, attend client meetings and liaise with client on all issues of the project deliverables.
• Steer post award kick off meeting with vendor, expedite, monitor and review vendor deliverables in line with contractual requirements, execution schedule, purchase order requirements and terms & conditions, ensure suborders of materials are in line with supplier's engineering and manufacturing schedule, and monitor respective deliveries. Resolve any potential operational issues that may impact the deliveries, monitor the recovery of delays and implementation of remedial actions. Identify risks and liaise with stakeholders to mitigate delays and cost impacts. Update order progress periodically.
• Effectively nurture and maintain professional and healthy relationships with suppliers, conduct and monitor objective supplier performance appraisal.
• Carry out a routine check for field expediting requirements at supplier's shop and plan expediting visits accordingly after consultation with the project manager. Solicit supplier to maintain an inspection plan, liaise with QA/QC and coordinate inspection visits. Review flash report and follow up on approvals by QA/QC. Review inspection release note issued by QA/QC and issue shipping release note (SRN) to supplier and logistic team to trigger the shipping process. Expedite suppliers' shipping documents, liaise with the shipping department for plan and timely movement of goods prior to readiness of consignment. Monitor until obtaining material receipt voucher (MRV) from material controller on site.
• Investigate causes of excess, shortage, and damage (ESD) of supplies. Coordinate with the supplier and the procurement department to resolve ESDs and safeguard a genuine material receipt report.
• Advise supplier on invoicing instructions, review, verify and administer supplier invoices for payment against progress milestones.
• PO close out by expediting supplier's submission of final material record book (MRB), and all required documents as per PO. Initiate completion of certification for progress and final payment, maintain performance metrics and coordinate supplier performance evaluation.
• Approve freight charges, decide on the mode of shipment, resolve conflicts with suppliers, provide recommendations on whether or not to apply L/D, on inspection application or waiver, and decide on field expediting requirements; however as delegated by project manager.
• Participate in the project activity report preparation and verify all data to ensure that it is accurate and accurately reflects the status of the project.
• Coordinate with relevant certification agencies for the endorsement of regulated activities.
• Participate in the preparation of all final documentation during the closure of the project.
• Participate in the formal review of the project post completion to identify areas for improvement.
• Perform related duties as and when directed by direct supervisor.

Job/Cost Impact

Coordinates all activities for the successful execution of the project within project schedules and contractual requirements. Coordinate between Petrofac and client, vendors, engineering, sub-contractors and any other external or internal agency to ensure the smooth execution of the project.

Decision Making Authority

Decisions limited to the scope of the execution of the project. Consults with supervisor on key decisions, which affect the project scope.

Supervisory Responsibility

Directs the resource allocation and workloads of a team of subordinates. Typically leading a group of professionals or technical staff.

Work Contacts

• Contracts: Frequent
• Engineering: Frequent
• Procurement: Frequent
• QA/QC: Need Based
• Administration: Need Based
• Site team: Frequent
• Clients: Frequent
• Vendors: Frequent
• Certification agencies: Frequent

Competencies/Knowledge, Skills and Abilities

Refer to HR/OD- Competency Management System (CMS).

Physical Effort and Work Environment

Work mostly performed in head office. Frequent visits to sites required.

Minimum Requirement

An engineering degree with a minimum of 10 years of project management experience in the oil and gas sector.