JOB DESCRIPTION / ROLE
Based in central Dubai, our client is a professional services entity and is looking for a true professional who is able to represent the company and its ethos. This is a busy front office with many visitors and we are seeking individuals who have had significant exposure to senior professionals and are capable of managing a diverse array of tasks at one time.
The key focus of the role is to be the main point of contact for all visitors to the office; welcoming and assisting them to locate appropriate staff members, resources and / or facilities. Additional elements of the role include, management of hotel bookings and airport pick up for visitors and new employees to the Dubai office and maintaining and distributing an in house telephone directory to all UAE staff, along with updated floor plans. There is also extensive liaison with the finance team, sourcing appropriate approvals for payments and purchase order numbers, as well as with the IT department for employee code and SIM card activations and deactivation and IT troubleshooting.
REQUIREMENTS
The role is also responsible for maintaining preferred suppliers list for local hotels, tracking efficiency/price and quality, allocation of lockers for incoming and existing employees and maintenance of the library log book. Administration of medical claims and management and set up of conference/meeting/training room bookings, including video conferencing and dial in as necessary are also part of this role. You will maintain stationary stock, first aid kit and oversee deliveries of pantry supplies, water deliveries and coffee machine replenishment.
Applications are invited from those who have a client service oriented personality, exceptional English language ability and have a mature, confident demeanour.
ABOUT THE COMPANY
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.
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