Tendering Engineer

Description

Develop deep relationships with Engineering Procurement and Construction (EPC) customers through sales accounts manager, map alfanar full portfolio to customer needs and work horizontally across the entire alfanar organization to influence integrated sales of products, solutions, and services that represent the most compelling and differentiated offers for the assigned accounts.

Provide detailed technical and commercial offer along with all supporting documents such as compliance statements, certificates, CT/VT calculations, relay settings, etc.

Be aware of all authorities’ regulations (including but not limited to DEWA, TAQA, FEWA, SEWA, OMAN) for EPC and substation projects in terms of specification, approved vendor list, common practice as per the final previous approvals.

Win and execute at least 2-3 projects for each authority.

Become a trusted advisor with EPC firms across several market segments to influence and guide the design of complex digitally connected electrical distribution.

Represent alfanar at various local and regional technical groups.

Translate customer needs to tie in other alfanar business units (BU).

Connect EPC firms and end users to cutting-edge offers, applications, and tools to help them achieve their project milestones.

Work with teams of sales, strategic accounts, business development, technical team, services, application engineers, and product lines to deliver solutions that solve customer needs.

Interpret electrical plans and specifications to provide accurate pre-sales application and technical support by recommending solutions to meet customer’s project needs.

Job Purpose

Support the smooth flow of sales inquiries, ensuring timely and accurate provision of quotations. Coordinate different project activities, contribute to the efficient execution of tasks, and promote a cohesive environment that supports overall project success.

Key Accountability Areas

Receiving and Registration:
Receive RFQs through C4C or email.
Carefully examine and officially log RFQs in the Tender Register.

Analysis and Optimization:
Examine requirements based on customer specifications.
Create optimized material proposals aligned with customer requirements.

Cross-Functional Coordination:
Coordinate effectively with other teams and stakeholders to ensure a cohesive offer and meet deadlines.

Documentation and Archiving:
Gather and archive documentation related to offers and orders.
Document assumptions and decisions made during the tendering process for future reference.
Maintain well-organized documentation folders on the server.

Tendering/Order Process:
Manage the complete tendering/order process for SEC-Unit/Package Substations.
Review BOMs and shop drawings from the Tendering team.
Evaluate purchase orders for PSS components and provide necessary approvals/comments.

Preparation of Offers:
Prepare comprehensive technical and commercial offers with detailed documentation.
Respond to pre-qualification file requests with the necessary supporting documents.

Post-Bid Clarifications:
Coordinate and diligently follow up to address post-bid clarifications.
Collaborate with the sales team for essential approval/comments before and after order execution.

Review and Approval Processes:
Examine sales IPOs to ensure consistency with the quotation.
Acknowledge FG/FERT codes and delivery terms in coordination with master data and planning teams.

Materials and Design Compliance:
Ensure the availability of all raw materials in the BOM.
Adhere to customer comments and approved drawings.
Review final design releases, prepare the ultimate BOM, and upload it in SAP.

Cost Releases and Safety:
Collaborate with all operational teams for cost releases from finance.
Implement and adhere to all safety and QMS procedures within the factory.

Role Accountability

HR Proficiency:
Training of subordinates and forming a team to get the work effectively.
Provide leadership, coaching, and direction to subordinates in all aspects of their work.
Delegate subordinates in each respective assignment.
Ensure fair distribution of tasks to maintain morale and motivation of subordinates.

Delivery:
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:
Resolve any related problems that arise and escalate any complex operational issues.

Business Process Improvements:
Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:
Comply with related policies, procedures, and work instructions.

Academic Qualification

Bachelor degree in electrical engineering

Work Experience

2 to 4 years

Technical / Functional Competencies

• Well organized
• Details oriented
• Time management