Our client, a leading Facilities Management company is currently looking for a Timetabling Officer – UAE National who provide administrative support to produce effective and efficient centralized teaching timetables and carry out room bookings for the University staff and students, as a member of the Timetabling Team. She will be involved in all aspects of the compilation, maintenance and administration of University timetables, utilizing the computerized system.

Key Job Responsibilities:
• Liaise with University academic advisors, administrative and timetabling coordinators to produce teaching schedules for the university
• Ensure timetabling work is carried out in accordance with College policy and procedures.
• Responsible for creating the teaching timetable which is clash-free and in-line with the course requirements of the departments within the procedures and timelines for the University using the centralized timetabling system on a University-wide basis.
• Respond to queries from the academic and administrative staff by telephone and by e-mail, in a timely manner.
• To provide a point of contact for designated teaching units on all timetabling related matters a summary of issues found with timetables and assist in their resolution.
• Ensure the timely distribution of these timetables to all necessary parties.
• Data entry of teaching department timetables onto the timetabling system at the start of each academic year, term or semester as appropriate.
• The subsequent maintenance and update of timetables onto the timetabling system, during the academic year.
• To ensure, in conjunction with academic advisors, that data held on the system accurately reflects current timetables of a semester.
• Maintain up-to-date records in master files in soft / hard copies that are related to timetabling.
• Any general administration as required (filing, photocopying etc.) in the department.
• To develop an understanding of the databases used within the department
• Contribute to the work of the team as appropriate during busy periods and colleague absence, provide administrative support to all aspects of team activities as required
• Maintain effective working relationships with University academic and administrative colleagues
• Responsible for the management of the room booking system to ensure an efficient service is being carried out, using the scheduling software and the FM Easy room booking system.
• Production of any reports requested regarding timetabling or room booking
• Make a positive and active contribution to team meetings, as well as to service and process reviews and other initiatives as requested
• Actively participate in on-going professional development activities as requested To undertake any training and development, as required.
• To work within departmental procedures and ensure adherence to Health & Safety and Data Protection requirements.