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Job description / Role
The opportunity
Project: As part of its 2040 strategy to promote cultural and artistic innovations. A state-of-the-art centre for arts and culture is being built. Under one roof the centre will include facilities such as F&B outlets, cinema and art clubs.
We are hiring an ambitious and forward-thinking information manager to join our established and growing team in Oman.
Your responsibilities will include:
• Issuing and dealing with confidential documents and staff issues where appropriate.
• Maintaining company electronic filing system.
• Representing the company in a presentable and professional manner.
• Managing the site archiving.
• Managing and controlling the Aconex document control platform both internally and externally with the client team and sub-contractors
• Ensuring that all Aconex procedure/process guides, where applicable, are issued to all project design teams and sub-contractors.
• Maintaining the project work package list and ensure documents are being assigned to work packages, as per the Mace work packaging guidelines and in tandem with the sub-contractor viewing restrictions.
• Managing and controlling distribution lists as per the agreed distribution matrices.
• Running exception reports for Mace managers on a weekly basis.
• Providing QA check all information coming on to the system and process accordingly, this will incorporate ensuring that all drawings can be read and printed correctly using the Aconex viewer and all aspects of the drawings/documents are in accordance with the procedures; otherwise, apply ‘QA Rejected’ status to the information.
• Ensuring all drawings and documents are published to the system are associated with a document transmittal.
Requirements
About you
• With a relevant degree qualification, you will take personal development seriously and be chartered or pursuing a similar level of professional qualification.
• You are digitally savvy, can build lasting client relationships and lead strong, motivated teams.
• You must have experience of programme or project management equating quality and value with the individual client and be hungry to grow your career and enjoy the opportunities Mace has to offer.
About the Company
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.
Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.
We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.