Legal Secretary

Headway

Oman

Ref: HP966-107

Job description / Role

Employment: Full Time

International law firm is seeking an Omani national to work as a legal secretary. The role is to provide a high level of efficient, client-focused and professional legal administrative support to a number of nominated fee earners, enabling them to be more productive with their time. Plays a key role in the team to ensure that peaks and troughs of workload are smoothed.

• Responds to, assesses and prioritizes clients’ requests, however communicated, and offers appropriate efficient and business-like help and assistance to meet their needs.
• Maintains a good knowledge of current clients and carries out basic client liaison duties.
• Develops and maintains an up-to-date knowledge of the stage of the deal upon which the fee earners are working, current deal workloads, potential issues and sensitivities.
• Manages incoming communication (including fee earners’ e-mail and voicemail), drafts and transcribes replies where possible (seeking guidance from fee earners where appropriate) and ensures all mail is processed in an accurate and timely manner.
• Pro-actively manages fee earners’ diaries, makes appointments, arranges meeting rooms and organizes travel arrangements and expense claims to ensure all work activities are scheduled effectively. Able to make reasoned decisions when conflicts occur, or know when to refer to fee earner for the decision.
• Arranges all travel effectively and efficiently. This must include understanding fee earners’ preferences, anticipating additional requirements (accommodation, currency, returns, transfers) and planning in contingency.
• Compose letters, correspondence and legal documentation (often involving confidential material). Proofreads all work to ensure that completed documents are delivered accurately and to an appropriately high standard.

Requirements

They are open to someone who hasn't worked in a law firm previously, as long as they have the following:
• Fluent English, reading, writing, speaking;
• Experienced in using Arabic and English keyboards;
• Advanced MS Office skills;
• Experience as a secretary
• Excellent communication skills (written and oral).
• Administrative support experience.
• Good organizational skills and attention to detail.
• Ability to prioritize and act on own initiative.
• Able to work fast to tight deadlines.
• Able to work as part of a team.
• Flexible and proactive approach.
• Ability to retain a positive and professional attitude under pressure.
• Excellent IT Skills, including fast, accurate audio and copy typing (60 wpm).
• Able to produce high quality Word and PowerPoint documents.
• Able to create, manipulate and interrogate Excel spreadsheets.
• Willingness to broaden experience and develop skills further.

Desirable
• Sound knowledge of legal environment, including legal terminology appropriate to their department.
• Experience of working in a legal environment.

About the Company

Headway has a proactive approach to recruitment and the methodology we employ ensures we take the time to understand the needs of both clients and candidates to guarantee the right fit.

We aim to create open, consultative partnerships with our Clients and Candidates whilst maintaining an honest and professional approach at all times.

As a team we are ethical yet innovative; focused yet flexible; realistic yet enterprising. We believe in earning our success by working with you to create yours.

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