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Job description / Role
GENERAL
- Adhere to the Company’s health, safety, environmental and security policies at all times
- Adhere to & support ISO processes, certification renewal & ensure areas of responsibility are in constant compliance
- Ensure that Business Ethics and Core Values of the Supply Chain Management Department are implemented and followed in proper manner.
OPERATION
- Receive all purchase requisitions. Coordinate with respective departments to ensure error free procurement
- Prepare, float tenders and take part in tender evaluation
- Prepare award decision paper and circulate for signature
- Collect all the necessary information like signing authorities, bank account details, shipping documents, etc. to ensure that right details are entered in the purchase order
- Raise purchase orders
- Liaise with Finance department for the preparation of Letter of Credit and other necessary documents
- Follow-up with vendors and finance department to ensure prompt payment of invoices
- Close all purchase orders on a monthly basis
- Perform initial evaluation of vendors prior to registration
- Liaise with respective user departments for Pre-Delivery Inspection to ensure that delivered items are as per the requested specifications and free from damages
- Liaise with shipping and customs clearing agents for preparation of customs clearance, letters, etc. to ensure prompt release of items from customs custody
- Liaise with Royal Oman Police for transport of the heavy equipment to and from the airports
- Follow-up final acceptance reports post-delivery inspection
- Review and check correctness of invoices, when required
- Performance bond verification and payment process
- Support all SCM staff and development of new tools
- Prepare and monitor tender advertisements
- Conduct risk assessment of contracts and purchase orders to ensure adherence to the agreed terms and conditions
- Evaluate and pre-qualify new vendor.
- Conduct preliminary checks on documents submitted by vendors and coordinate with the Vendor Relationship Leader for site visits to verify the information submitted by vendors
- Receive and Check requisition specifications prior to the preparation of Tender documents
- Interpret complex documentation, identifying key requirements and respond appropriately
- Check if tender document meets all requisition requirements prior to floating tenders
- Ensure that both open and closed tenders are in line with procurement policies and procedures
- Negotiate with the suppliers and solicit best offer
- Supervise contract execution in coordination with the user department
- Arrange meetings with potential vendors and provide feedback to user departments for evaluating the vendor as part of preliminary assessment-negotiation
- Conduct Techno Commercial evaluation and provide report to management
- Follow up acceptance letters from the vendors in order to confirm their interest to work with the company
- Oversee tender clarification meetings
Requirements
- Bachelor degree in a related discipline with 8 years of relevant experience Professional
Qualifications:
- Certification in Purchasing & Supply from Chartered Institute of Purchasing & Supply (UK) or equivalent and Lean Management Sigma will be an advantage.
About the Company
Oman Air, the flagship company of the Sultanate of Oman's Civil Aviation sector, commenced operations in 1993. Starting off as a regional player, Oman Air, as Oman's national carrier has witnessed rapid growth in the last 14 years. Oman Air has played a major role in making Muscat a major traffic hub in the Middle East providing a fillip to commercial, industrial and tourism activities.
As a full-fledged commercial airline of Oman, Oman Air has striven to maintain high performance standards in all aspects of its operation. The Oman International Services was established in the year 1970 & later Oman Aviation Services was founded on 1981 to extend services to the other airlines in terms of cargo handling, ground handling etc.
The Oman Air fleet consists of most modern and fuel- efficient aircraft with aesthetically designed interiors. Ultra- modern in-flight service equipment is deployed onboard to improve safety and overall performance. Investment in new technology, planning and product innovation has propelled Oman Air to the forefront of the aviation industry.