Receptionist

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50 th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Receptionist to join our award-winning team based in Oman.

This position is responsible for providing professional, efficient and personable front of house services to all staff and visitors

Responsibilities

We envisage success in this role to include:

- Greet clients and visitors with a positive, helpful attitude.
- Ensure reception and meeting room areas are clean, safe, presentable and that all necessary materials are available.
- Act as primary liaison for KEO employees, building management and vendors.
- Help maintain office security by issuing, checking, and collecting ID badges as necessary.
- Maintain visitor logs.
- Answering phones in a professional manner, screening and forwarding calls to the relevant party.
- Log incoming documents, invoices, couriers etc.
- Organize International couriers, ensuring approvals have been received from the divisional manager before proceeding.
- Manage the meeting room schedule to avoid conflicts and prepare visitor refreshments.
- Check, refill and order stationery and pantry consumables when required.
- Provide general administrative and clerical support by performing tasks such as filing, photocopying, faxing, etc.
- Book and manage travel arrangements.
- Adhere to all KEO policies and procedures.
- Good communication skills in written and verbal English.
- Good decision making, organizational and analytical skills.
- Good knowledge of vendors in various aspects of the business relating to office management.
- Professional telephone etiquette.

Requirements

Qualifications

- To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 3 years work experience as a receptionist or other administrative role partnered with a High School Diploma or equivalent.
- Proficiency in Microsoft Office suite is required.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.