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Supply Chain Coordinator

Al Zahrawi Medical Supplies

Muscat, Oman

Ref: RP484-33

Job description / Role

Employment: Full Time

Job Purpose:
• To help sales representatives improve their productivity by providing a variety of support services specifically related to sales order confirmation.

Principal Accountabilities:

External Role:
• Initiate contact with vendors to check for availability, supply, shipments and all other related activities.
• Respond to the vendors about purchase order changes or cancellations.
• Effective follow up on the progress of PO’s with applicable vendors to obtain confirmation of deliveries
• Investigate discrepancies with vendors and other customer satisfaction issues to assist Sales team in finding solution.
• Responsible for proper and effective business correspondence.

Internal Role:
• Ensuing accuracy of the customers LPO’s and if needed, contact the concerned sales person to sort out the discrepancies.
• Preparing sales order confirmation in line with the checklist.
• Ensuring all FOC sales orders must have Sales Supervisor/Division Managers approvals
• Maintaining on day to day basis a sales log for LWF order received and updating the NetSuite when LPO is received.
• Provides support and assistance to fellow team members/departments, as and when needed to meet company/department goals.
• Responsible for effectively presenting information and respond to questions from colleagues.
• To help sales representatives improve their productivity by providing a variety of support services
• Responsible for proper and effective business correspondence.
• Identify problems and address it to the team leader.
• Coordinate all pre purchase order activities from the time the ORF is needed until PO Issuance.
• Ensuring PO are issued immediately for all non-stock items for created sales orders.
• Prepare and review vendors order confirmation for accuracy & ensuring PO conditions are met.
• Report the current status on all Pending/ critical PO’s.
• Responsible for effectively presenting information and respond to questions from colleagues

Complete any projects/work assigned by team leader but not limited to maintaining reports, logs, data entry and any other sales support functions that may arise as per business develops.


Minimum Qualification:
• Graduate Degree

• 2+ years’ experience in Sales/Procurement department

Job specific Skills:
• Customer service oriented.
• Excellent communication & interpersonal skills.
• Good organization, negotiation, communication skills
• Computer literacy in MS Office and familiar with an ERP System.
• Ability to calculate figures and amounts and perform basic algebra

Behavioral Capabilities:
• Aggressive with strong work ethic and desire to succeed.
• Ability to plan, prioritize and organize day to day activities.
• Ability to work independently with accuracy and attention to the detail
• Ability to learn and work within a team.

About the Company

Abul Qasim Khalaf Al Zahrawi (936-1013 A.D) known in the west as Abulcasis was born in Zahra in the neighborhood of Cordova (Arabic Qurtuba). He became one of the most renowned surgeons of his era and the Middle Ages. He is best known for his early and original breakthroughs in surgery as well as for his famous Medical Encyclopedia called Al-Tasrif, which is composed of thirty volumes covering different aspects of medical science.

The more important part of this series comprises three books on surgery, which describe in detail various aspects of surgical treatment as based on the operations performed by him, including cauterization, removal of stone from the bladder, dissection of animals, midwifery, styptics, and surgery of eye, ear and throat. He perfected several delicate operations, including removal of the dead fetus and amputation. Al Zahrawi is considered as Father of Modern Surgery.

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