Accountant

Job description / Role

Accounts Receivables, Free Text Invoices
• Update the new tenant information in the Rent update spreadsheet
• Obtain the updated tenant list from Client Affairs and provide occupancy rate to reporting team monthly
• Issue free text invoice through the AX for:

- Rent for Office, Parking Fee and Business Centre upon due date and forward the signed invoice to the respective tenant
- Tower-2 Electricity, Water and Cooling Expenditure on the basis of the actual consumption and forward the signed invoice with the supporting documents to the respective tenant on a monthly basis
- Telephone, Internet and Data Centre Rent on the basis of the actual telephone costs and the information given by the IT in respect of the number of Telephone Line, Internet and Data Centre - Rack and forward the signed invoice to the respective company on a monthly basis
- SLA charges to 3 entities on the basis of the SLA Agreement, FM services, air tickets booking and reimbursement of any expenditure incurred on behalf of 2 entities and forward the signed invoice to the respective company on a monthly basis
- Invoice requested by licensing department such as Annual Licensing Fee, Initial Annual Licensing fee, Interest on late payment, etc.
- Tax invoices that were not integrated into AX
- Ministry of Public Health on a monthly basis
- Credit note after receiving necessary approval with supporting document as and when required
- Any other invoice requests such as Sponsorship invoices, sale of Fixed Assets to employees, etc.
• Send Invoices to Customers
• Maintaining the filing of Invoices and Receipts

Accounts Receivables – Invoicing
• Reconcile and rectify customer transactions
• Issue free text invoices when requested by entity, for e.g. Kawader Funding income
• Issue credit note through free text after receiving necessary approval with supporting document

Accounts Receivables – Receipts
• Enter receipts from bank statements, cheque and cash received daily
• Apply the receipts against the respective Invoice and update the customer balance
• Collect the Cheques from customers and issue receipts
• Manage customer credit/advance account transactions – enter receipts, match credit account transactions, and reconcile
• Update Tax receipts in AX and reconcile Tax income monthly
• Bi-weekly follow up with customers for Rent and other charges, CRO fines and Licensing fees

Cash and Bank Management
• Monthly Bank Reconciliation:
- Passing manual journals for foreign currency exchange gain/loss, transfer between accounts, FD interest capitalizations and bank charges
- Liaising with bank in case of any uncleared payment or unidentified receipt
- Preparing bank reconciliation statement reports after reconciling transactions and submit for approval

• Petty Cash
- Ownership and maintenance of Finance Petty Cash float of QAR 10,000
- Ensure approved staff expense claims less than QAR 1,000 are posted before 15th for HR to replenish through Payroll and maintain record of original receipts and supporting’s
- Prepare the Petty Cash Reimbursement sheet with supporting documents when the float reaches less than QAR 1,000

• Pass interest in government bonds entries

Reconciliations
• Rent income reconciliation
• Customer Credit (advance) account reconciliation
• Receipt Clearing Control account
• CRM Integration reconciliation (Immigration, CRO and TAX)
• SIS AR invoices for the month closing, and Aging report.
• Intercompany reconciliation
• Tax income reconciliation

Requirements

• Bachelors Degree in Accouting or related discipline
• Minimum 4 years experience in Accounts Receivable (Invoices/Receipts), Cash and Bank Management, Reconciliations and Reports

Other functions
• Prepare unearned revenue report monthly
• Prepare Funding report monthly
• Prepare Debit memo after reconciling with accounts for Intercompany transactions and submit to AP Accountant
• Passing all the necessary year end manual journal vouchers
• Assisting in Internal/External Audits - submit dimension reports, contracts, invoices, supporting documents
• Any other ad hoc request from Manager – Financial Accounting

About the Company

A leading Financial Organization in Qatar.