Administration Coordinator

Job description / Role

Provide office support services in order to ensure efficiency and effectiveness within the Company.

- Receive, direct and relay telephone messages and fax messages
- Direct the general public to the appropriate staff member
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support
- Type confidential documents
- Taking dictation and minutes
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring their manager is well-prepared for meetings;
- Liaising with clients, suppliers and other staff;
- Devising and maintaining office systems, including data management, filing, etc.;
- Arranging travel and accommodation.
- Upload property listings on company website and others.
- Manage company CRM
- Manage inventory list
- Assign phone call leads
- Assist sales and leasing agents in administrative tasks and calls
- Follow up with clients and retrieve feedback on our services

Provide support to the General Manager

- Assist the GM as requested
- Provide administrative services for the GM

Perform other related duties as required

Requirements

The incumbent must demonstrate the following skills:

- team building
- bookkeeping skills
- analytical and problem solving skills
- decision making skills
- effective verbal and listening
- communications skills
- computer skills including the ability to operate computerized accounting, spreadsheet and wordprocessing programs at a highly proficient level stress management skills
- time management skills

Personal Attributes

- be honest and trustworthy
- be respectful
- possess cultural awareness and sensitivity
- be flexible
- demonstrate sound work ethics

About the Company

Coreo is a full service real estate solution advising clients on property matters since 2008. Coreo advises clients ranging from individual private investors, and homeowners to major developers and investors. Coreo provides real estate services for both residential and commercial space ranging from marketing, leasing, selling, and managing any piece of real estate. No matter what type of property you need to rent, buy, or sell, we can help you with the transaction. We put teamwork, innovation and our passion for property at the heart of everything we do, striving to go the extra mile to exceed our clients’ expectations.