Administrative Assistant

Job description / Role

Administrative Assistant - IRB

Position Summary

The Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.

The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.

Job Responsibilities
• Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
• Maintains and tracks IRB member documents as required to ensure records are up-to date.
• Records and maintains availability of IRB members.
• Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
• Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
• As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
• With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
• With guidance, assists with tasks associated with releasing IRB decisions to researchers.
• Assists with responding to basic queries on using the IRB online system for submissions.
• Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
• Provides administrative support for quality improvement activities within the IRB office when required.
• Handles shopping carts and administrative requests for the IRB office.
• Gains basic understanding of the relevant Human Subject Research regulations.
• Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
• Performs other duties as assigned.

Requirements

Education
• Bachelor's Degree

Experience
• At least 1-2 years working in a professional office environment are required.
• Experience in research setting is highly desired.
• Experience using electronic submission/tracking systems is preferred.
• Proficiency in both Arabic and English is desirable.

Knowledge, Skills and Abilities
• Proficient in written and spoken English language.
• Excellent organizational skills and strict attention to details.
• Understand basic medical and/or scientific terminology
• Demonstrated discretion in handling confidential and sensitive information is required.
• Experience with online databases and Microsoft Office
• Able to grow and adapt within a rapidly changing environment, work in a team, and learn IRB coordination
• Able to prioritize tasks and work toward meeting deadlines

Working Conditions/Physical Demands
• Work typically takes place in a normal office environment and requires: standing, walking, sitting, operating a PC and other office equipment.
• Willingness to extend or vary working hours when required.

About the Company

Founded in 1898 and affiliated with what is now New York - Presbyterian Hospital (NYPH) since 1927, Weill Cornell Medicine-Qatar (WCM-Q) is one of the top-ranked clinical and medical research centers in the U.S. It is committed to excellence in research, teaching and patient care, and the advancement of the art and science of medicine.

In addition to the degree in medicine, Weill Cornell offers PhD programs in biomedical research and education at the Weill Graduate School of Medical Sciences; a joint MD-MBA program with Cornell's Johnson School of Management; and a joint MD-PhD program with Rockefeller University and Sloan-Kettering Institute.