Administrator / Business Development Assistant

Job description / Role

Administrator / Business Development Assistant, Qatar

Bid Process Management and Document Production
- Monitor websites and newspapers for incoming tender opportunities
- Act as bid coordinator for all bids working with technical team members to collate their information into a bid proposal
- Ability to format and present technical content so that it can be used within a bid proposal
- Format CVs case studies and any other document into Turner & Townsend (T&T) corporate format to produce high quality bid proposals
- Source high quality images to be used as part of the bid proposal
- Ability to proof read documents and maintain a high level of accuracy
- Organise professional printing of bid documents ensuring high quality standard are maintained and printing is completed within bidding timescales
- Diligently manage bid timescales throughout the bid process
- Coordinate client interview arrangements; including T&T staff calendar management travel arrangements IT facilities handouts and any other requirements. 

Marketing
- Develop multiple marketing brochures for Qatar business in line with T&T corporate branding
- Produce and maintain a library of marketing brochures for use in client meetings
- Research targeted companies
- Research and obtain contact details for key people within targeted companies
- Confidence to call potential companies obtain contact details and schedule discovery appointments/ meetings with clients Company InitiativesTo administer appropriate Business Development (BD) systems – such as tracking the regional major programmes pipeline CMD and project databases
- Ensure the T&T corporate branding is being used for all BD activities
- Seek best practise BD material from other T&T offices globally to continuously improve Qatar BD activityProvide assistance in the production of company business plans and other corporate development presentations. 

Administration
- Manage BD folder on company server including central management of project case studies CV’s and bid submissions
- Maintain opportunity and key contacts registers
- Ensure all documents are centrally stored and back up’s are created
- Manage hard copies of tender submissions
- Ability to manage calendar invites for BD meetings in coordination with other admin staff Personal Qualities
- Excellent Microsoft Word and PowerPoint presentation skills

Requirements

- A perfectionist with rigorous attention to detail
- Ability to multitask managing multiple deadline and priorities at any one time
- Demonstration of the ability to work under sustained pressure and to tight deadlines and thrive in this fast paced working environment
- A self-motivator who is highly organised and able to take initiative
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
- Ability to work as a team take direction and coordinate bid team members deliverables to meet strict timescales
- Positive attitude and “can do” approach
- Creative flare – ability to make documents look professional and attractive to clients.
- Excellent written and verbal skills

About the Company

We are a global professional services organisation that provides consultancy, delivery, operations and programme management services to businesses that invest in, own and operate assets.

We have a global footprint of 63 offices. Our 2,400 people operate in 28 countries to make a difference for our clients by managing the delivery of their programmes and projects, maximising the performance of their property portfolios and improving their overall business performance.