Assistant Project Manager

Job description / Role

Financial:
- Accountable for the delivery of a broad range of Al Mana retail brand projects ensuring they are completed within agreed and approved timelines and budgets.
- Oversee the financial reporting for each project, ensuring that agreed costing’s are adhered to, projects are completed within pre-specified and approved financial limits.
- Conduct post-completion project reviews to allow variances to the project scope of investment to be highlighted and recovered.
- Maintain full post project evaluations with the MD assisting in the preparation and verification of budget variances.
- Manage the design, build and equipment procurement tendering process, ensuring that the best rates are negotiated and that our suppliers and contractors recognize and value their relationship with Al Mana.

Customer:
- Liaise with relevant personnel of both internally and externally appointed contractors in order to ensure that information is continuously updated and made available to all key stakeholders.
- Manage the relationship and contracts defining the commercial terms and scope of work agreed with the designer, contractor and project management companies to ensure satisfaction of all involved parties.

Internal Business Processes:
- Implement comprehensive project management schedules to allow adherence and efficiencies for meeting timescales and proposed deadlines as well as project completion dates.
- Development and fulfillment of the outlet refurbishment program in accordance to the cycle of reinvestment agreed with management .
- Ensure individual projects are delivered to brand specifications and aligned to company requirements.
- Oversee the design, delivery and build phases of all property developments - new and refurbishment - to guarantee that they are conducted comprehensively, on time and within budget.
- Ensure that Company assets are responsibly maintained through the effective execution of preventative and reactive maintenance programs.
- Responsible for managing maintenance of all company owned/leased premises with respect to civil work, pest control, cleaning, upkeep in order to maintain hygiene standards.
- Coordinate regular and routine maintenance work inclusive of electrical, plumbing, air-conditioning etc. by coordinating with relevant service providers or contractors .
- Design, develop and improve processes and systems that are established and developed to accurately assess the impact of property and project management activity on business performance.
- Work alongside Management and Human Resources to ensure that project programs are monitored and recruitment of staff for new outlets is streamlined in accordance with the pre-opening schedules for these outlets.

Learning and Growth:
- Keep up to date with leading practices in real estate, development, and project management to aid in determining new and effective solutions, and assist in research of these to enhance efficiency of project delivery.
- Maintain professional and technical knowledge through attendance of workshops, reviewing professional publications, benchmarking practices and participating in professional societies and sharing knowledge which may be useful.
- To continuously review project efficiencies and to challenge the methods applied by both Al Mana and third party personnel and to implement a program of continuous improvement towards project management processes.

Requirements

- Bachelor’s Degree in Engineering or relevant field from a recognized university
- 8-10 years of experience in retail property, project management and facilities management in a commercial environment

Competencies:

Technical
- Architecture
- Budgeting and Financial Management
- Data Analysis
- Engineering
- Leasing
- Maintenance
- Project Control
- Project Design
- Project Management
- Regulations

Behavioural
- Analytical Ability .
- Attention to Detail.
- Communication.
- Flexibility.
- Independence.
- Initiative.
- Leadership.
- Personal Motivation.
- Proactivity.
- Process Excellence.
- Productivity.
- Teamwork .
- Time Management.

About the Company

Al Mana is one of the largest and most diversified groups in the region, operating over 55 companies in 8 countries and employing over 3500 personnel. Industries that we operate in include automotive distribution and services, real estate and investments, retail and luxury fashion, F&B, engineering, technology, media and entertainment. The group covers most areas of retail including luxury goods, beauty, fashion, home interiors, watches and jewellery. Operating over 300 outlets, Al Mana represents some of the largest and most successful brands in the world.