Close Out Specialist

Job description / Role

Close Out Specialist - Qatar Airways - Doha

In this role as Close Out Specialist you will be responsible for developing a plan that captures all OEM documentation during handover process of major work packages and projects for insertion into a central database. You must ensure all commissioning certificates, record drawings, O and M Manuals are updated and comply with the same standard as the base build documents and all governing regulations are met. You will co-ordinate the training programme which will require close liaison with contractors and internal customer groups.

You will develop a handover plan that ensures all assets are recorded with supported documents. You will co-ordinate closely with NDIA appointed consultants, contractors and Facilities team. You will liaise with Qatar Civil Defence on matters relating to Fire Safety. You will deliver a plan that supports QAT operational requirements to support QR Facilities Management HIA. You will represent internal customer requirements, compiling detailed scope of works and bill of quantities for submission to the Consultants and Contractors. You will be responsible for the change management process, update the Asset management system and ensure assets are integrated and maintained and KPI’s are met.

You must ensure consistency of maintenance integration in the asset management system and the contractor carries out the scheduled Planned Preventative Maintenance according to schedule. You will ensure that all documentation and records comply with Qatar Regulatory requirements. You must maintain accurate contract correspondence and meticulous records surrounding all correspondence pertaining to the contract closeout process. You will develop, produce and maintain measurement reports to reflect productivity of the closeout process.

You must verify that all invoices have been submitted and paid before closing an order. You will obtain concurrences for closeout from the COR and vendor. You must enter correct information into internal and external financial and business management. You will support the base maintenance process to ensure maintenance is conducted with minimal disruption. You will oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery. You will represent end user requirements and Facilities team to maintain the standards of the built infrastructure.

Requirements

To be successful in this role, you must hold a Bachelor’s Degree in Electrical / Mechanical Engineering or Civil Engineering. You must hold a Project Management APMP certificate or Prince 2 certificate or equivalent. You should be a member of Institute of Project Management with good knowledge on Financial Management and Environmental Health. You must be a Specialist with minimum 5 years of job related experience. You must be involved in the handover of complex projects.

You should have prior experience working in construction environment and working knowledge of Health and Safety requirements is essential. Aviation related experience and exposure to Industrial work environments are highly desired. You should have good communication skills, both written and verbal in English Language. You must have expertise on MS Office Suite and MS Project 2007. You should have good supplier management skills and the ability to foster teamwork among team members.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.