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Job description / Role
The role will involve providing full technical administrative support to the Commercial Manager. To manage self to achieve objectives and meet deadlines whist balancing the conflict interest of workload.
Key Accountabilities:
• Compose, send and follow up correspondence for the Commercial Manager/ Senior Project Manages. Respond to and follow-up routine enquiries, track work delegated by the Commercial Manager/Senior Project Managers and perform secretarial duties as required.
• Assist the Commercial Managers in producing tenders, quotations and reports for submission.
• Ensure submission deadlines are met for bids by arranging timely collection of tender documents and maintaining a calendar of those submission.
• Maintaining the project/proposal database ensuring that each job is appropriately logged and responded to.
• Deal with clients and other parties to whom the company provides its services to.
• Follow up on a regular basis with client that have received proposals.
Requirements
• Graduate of any business related course or secretarial diploma holder.
Skills / experience required to do the job:
• Minimum 3 years’ experience in a similar role within a project oriented company.
• Computer literate
• Typing speed+50 words per minute
• Sound knowledge of word processing and spread sheets applications
• Proficient in composing/preparing business correspondence and report making skills in English
• Familiar with Geotechnical and Engineering vocabulary is useful.
• Experience with Primavera P6 software and quantity surveying preferable.
Role specific Behavioural competencies required:
• Problem-solving/judgment: ability to work unsupervised and observe, think critically and to solve problems using data-analysis, interpretation, and reasoning skills.
• Teamwork: dedication and ability to work successfully with others in a team.
• Information & Communication: ability to receive information from, and convey information to others, in a timely and clear manner, using appropriate language, and communication tools.
• Client focus: ability to generate client satisfaction (internally and externally), potentially resulting in long term client relationships and additional business.
• Planning & organizing: able to set priorities and determine actions, time and resources (tools, software, people, and budget as appropriate.) to achieve pre-defined goals. Monitor and manage timely delivery, leading to reliability and client satisfaction.
About the Company
Fugro collects, processes and interprets data related to the earth's surface and the soils and rocks beneath and provides advice based on the results to clients in many sectors and also provides the people, equipment, expertise and technology that support the exploration, development, production and transportation of the world's natural resources. Fugro was founded in the Netherlands in 1962 and is listed on the Amsterdam stock exchange of NYSE Euronext since 1992. Fugro was included in the AEX-index as of September 2008.
Fugro's activities are arranged in three divisions: Geotechnical, Survey and Geoscience.