Contract Administrator

Job description / Role

• Prepare, review, and administer contractual agreements, change orders, etc. relating to construction, redevelopment, renovation projects, and other business functions.
• Track all required compliance documents and ensure all agreements are fully executed and received and enter contracts and change order into the project management software.
• Track all insurance requirements and maintain active certificates of insurance and ensure endorsements are current and up to date.
• Act as the subject matter expert on all contract administration functions within the project life-cycle. You would develop the audit standards process for contract organization including the maintenance of contract files and the contract preparation process.
• Audit files and processes in the field for compliance of standards for achievement of cost and schedule objectives as well as maintain document control systems (hard copy, network server, and cloud based systems) to ensure complete, accurate, and up to date information, following the file structure.
• Actively engage with construction Project Management teams, Operations teams, General Contractors and subcontractors/vendors on assigned projects.
• Effectively manage, communicate, and coordinate client, vendor and internal invoicing and payment policies and compliance with General Contractors, subcontractor/vendor personnel.
• Assist with the pre-qualification and re-qualification by managing and maintaining required documentation that is complete, accurate, and up to date prior to submission to manager.
• Set up new projects and assist with maintaining existing projects in Project Management Software.
• Coordinates resources to achieve project goals.
• Team interaction promoting positive internal and external vendor relationships.
• Identifies risks to project
• Complete special projects as assigned.

Requirements

Our candidate must be a confident communicator with the level of engagement necessary to influence internal and external construction and business unit leaders.

• Bachelor’s Degree in area of specialty or equivalent experience.
• At least 3-5 years' of experience in the field or in a related area with similar requirements as Legal /Contract Administrator and/or contract management. Previous construction project accounting and administration experience is highly desirable.
• Successful track record in working with an integrated team for successful project delivery.
• Collaborative, professional approach to building positive relationships across the organization.
• Proactive communication with internal and external business partners at all levels and the ability to manage through influence when needed.
• Ability to multitask and appropriately prioritize projects and tasks.
• Ability to utilize excellent computer skills and showcase skills.

About the Company

A leading trading and contracting company in Qatar.