Contracting Officer

Job description / Role

Position: Contracting Officer
Section: Procurement & Supply Chain
Company: Nakilat Keppel Offshore - Marine
Location: Ras Laffan

Job Summary and Purpose

Ensure that contracting activities (tactical and transactional) for acquisition of third party services are conducted in a fair and transparent manner and in accordance with the Company policies and procedures. Effectively manage expenditure on third party services to improve overall performance (Supplier Performance Management) in terms of cost and value added to the Company.

Accountabilities

Key Accountabilities:

Operational Management:

1) Undertake ‘front to end’ contracting activities involving all of the required activities such as but not limited to Strategy development; Pre-qualification exercise; preparation and issue of Request for Quotation (RFQ), Request for proposal (RFP), Invitation to Tender (ITT); tender evaluation and clarification, including clarification meetings; negotiation; contract preparation and award; post-award monitoring and administration; and finally performance management process for all assigned contracts / Project related Contractor sourcing categorized as medium to low risk and value.
2) Generate and manage all entries in SAP to ensure that all transactions, commitments, and expenditures are duly captured and tracked.
3) Advise and support internal stakeholders on appropriate contracting strategies, contract forms, risk vs. incentive and total cost models based on contract arrangement requirements and select the appropriate remuneration methods.
4) Select the standard contract model and where applicable prepare special terms and conditions in consultation with the Legal, Finance and other division/departments as may be required to protect the interest of the Company and mitigates risk.
5) Interpret the contractual arrangement and obligations and support the contract holders in discussions related to variations, disputes or claims highlighting commercial and contractual issues.
6) Prepare the complete sourcing program and timelines for the assigned contract strategies included in Contract Plan / Project Planning based on the priority of each activity and execute accordingly by obtaining respective TOFA approval in accordance with the Company policies and procedures.

Relationship Management:

7) Negotiate and administer various types of contractual commitments / project related commitments so that approvals, extensions, modifications and amendments, supplemental funding requests, notifications, close outs, and other actions are handled promptly.
8) Liaise with relevant internal stakeholders and subject matter experts in other functions (Finance, Legal, SHEQ, Commercial, Project Team etc.) on matters related to contracts / projects.

Contracts Management:

9) Assist in application, facilitation and implementation of Supplier Performance Management agenda and processes.
10) Contribute to the effective management of contracts and deliver outcomes in line with contracts objectives and business requirements.
11) Assist in the development and maintenance of contract management information, documentation, procedures, data, and records.
12) Ensure that all contractors with whom the company is entering into a contract meet all legal requirements and government regulations.
13) Prepare contract summaries and status reports to keep a track of status of all contracts at different stages of progress on these contracts through close out.
14) Assist contract holders in preparation of Tender Committee submissions with commercial and contractual input.

Key Result Areas

Establishment of contractual conditions & process with suppliers of materials & services for optimal Company benefit and fair practice.

Requirements

Qualifications:

Degree in Marine, Mechanical, Electrical & Electronics, Instrumentation Engineering. Alternatively, a Degree in Business or Supply Chain and coupled with commensurate experience.

Experience:

1) Relevant experience in a project or EPC environment responsible for the effective management of services related to projects within an enterprise resource system (ERP)
2) Experience in handling contracts for various disciplines including but not limited to Corporate, Business, IT & Communications, Facilities maintenance, and management disciplines within Oil & Gas / Marine and Petrochemical industries is desirable.

Job Specific Skills:
1) Knowledge of standard forms of contract, contracts law and industry best practices on sourcing and contract management
2) Ability to analyze and develop compelling business cases and present the same at senior management level
3) Strong understanding of procurement principles and end-to-end supply chain management practices and processes
4) Working knowledge of SAP or similar ERP / Contract Management Systems.

About the Company

Established in 2010, Qatar Shipyard Technology Solutions was inaugurated on 23 November 2010 as part of the Erhama Bin Jaber Al Jalahma (EBJJ) Shipyard complex.

Qatar Shipyard Technology Solutions is a joint-venture between Nakilat, the world’s leading transporter of Liquefied Natural Gas (LNG), Qatar Energy and Keppel Offshore & Marine the global leader in ship repair, ship conversion & construction of offshore drilling rigs.