Contracts Administration Officer

Job description / Role

Contracts Administration Officer - Qatar Airways - Doha

You will be responsible to Provide and supervise subordinated staff in the administrative support to the Contracts Department in the processing and coordinating of all routine contracts thus assisting in enhancing the efficiency of various existing work functions including handling of confidential and sensitive issues. Present a critical link between the Contract Management and all stakeholders and will coordinate all daily operational activities, escalating contract variance issues to the Senior Manager Contracts for corrective action.

You will also support in reviewing and formatting of contractual documents, Administer Contracts Forms, updating Contract templates, Standard Terms and Conditions, Policies and Procedures, Internal Office Procedures and Work Instructions. Controls contract database for maintaining records for tracking purpose and generating required reports. Maintain and update a register of all templates and standard terms and conditions. Communicate with internal departments and with outside companies, as and when required in relation to contract processing formalities, contract renewals, signature process, follow up on receiving documents and execution in an efficient and professional manner. Act as a liaison between Contracts and other Departments by making the necessary administrative recommendations, coordinating the process with respective Contract’s representative, for efficiency and productivity metrics. Manage, co-ordinate and maintain records of Communication (documents, faxes, Email).

Moreover, Provide necessary administrative support including preparing meeting materials, reports, and minutes of meeting and distribute as required. Independently manage and perform administrative tasks based on set procedures and provide confidential administrative support. Establish and organise a confidential filing system, categorize and maintain manuals, sensitive correspondence and other source material to enable easy retrieval of files. Monitor the Contracts Management system to verify accuracy with the generated reports, correct and relevant information is available to the Contracts team. Provide administrative support to the Lawyers and Managers. Supervise and co-ordinate office administrative procedures, review, evaluate and implement new procedures.

Requirements

You will be educated to degree Level. You must have excellent skills in MS Office. You will have a minimum of 4 years experience in a similar environment with expert experience of Planning including Software & Tools, Contract Admin function. It will be beneficial if you have experience of working on international projects, in a multi-national and multi-cultural environment

You must have excellent English communication skills. The ability to communicate in Arabic is an asset.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.