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Contracts Head (Development, Asset and Facility Management)

Qatar Project Management (QPM)

Doha, Qatar

Ref: KP594-790

Job description / Role

Tendering
• Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs of the client, including consultant/contractor/construction materials etc.
• Implement standardized tendering methods for project procurement; using standard templates, tools and documents that facilitate tender preparation
• Assist in maintaining accurate vendor database (contractors, suppliers, consultants); ensure database reflects latest information on pricing, delivery time and resources
• Manage end-to-end RFP process from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award

- Prepare invitation letter in case of prequalification and/or shortlisting for tender issues
- Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising
- on the most suitable contracting strategy given the scope of work
- Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with the
- company objectives; draft contract agreements with the most compatible legal and commercial terms
- Issue documents/contracts for review by Manager, C&P Development, Asset and Facility Management
- Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement

• Recommend vendors based on bids along with vendor scorecards
- Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards
- Collect feedback from relevant departments on supplier / service performance

• Assist in negotiation with contractors to ensure highest quality service at the most effective price

Contract Processes
• Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant; and prepare submission together with requesting department to Tenders Committee for approval
• Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments
• Coordinate supplier/contractor payments with Finance/Accounting department
• Undertake contract related processes and monitor contract progress

Control Mechanisms
• Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract
• Take actions/escalate when the contract is not being adhered to
• Review disputes with contractors related to project procurement/contracts
• Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g., Legal, Finance, etc.) as needed for proper dispute management

Data and Reporting
• Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods
• Update data such as changes in information about suppliers products and prices
• Develop reports on project procurement functions

Other
• Assist in the preparation of timely and accurate MIS statements and reports
• Perform other contract related duties and responsibilities as needed

Requirements

• Bachelor’s Degree in Engineering or similar discipline
• 10+ years of experience in large scale construction management
• Knowledge of tendering and procurement processes (should have performed procurement/contracting duties)
• Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms
• In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation
• Excellent communication skills (including verbal as well as writing and drafting skills)
• Advanced/multiple linguistic skills to manage relationships with local and international contractors, knowledge of Arabic required
• Adept at building and maintaining strong relationships

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.

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