Contracts Specialist

Job description / Role

Tender and contract processes
• Prepare invitation letter in case of pre-qualification and/or short listing for tender issues at the project
• Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work
• Prepare contract agreements with the most compatible legal and commercial terms
• Issue documents/contracts for review by Manager, Infrastructure Contracts
• Carry out and evaluate variations, change orders, or concession requests with the contractor
• Assist in preparing financial statements for the period of contract
• Undertake contract related processes and monitor contract progress
• Coordinate vendor payments with Finance, review and maintain paperwork related to vendor payments
• Schedule vendor payments in accordance to credit terms in the contract
• Schedule vendor payments per payment schedule in the contract
• Draft responses to tenders queries which relate specifically to contractual, commercial and financial aspects of the tender agreement

Tender evaluation
• Check tenders/contracts compliance with the tender/contract requirements and comment on any irregularities, omissions and qualifications
• Carry out contractual and commercial evaluation of tenders/proposals, including tender tabulation, highlight errors, inconsistencies and qualifications related to the scope of work, pricing and conditions of the contract
• Prepare the clarification correspondence and advise on technical acceptance of tenders
• Contribute towards the assessment of the equity of tenders received

Control mechanisms
• Monitor the work of the awarded contractor/consultant/stake holder by liaising with the respective department, to ensure compliance with the contract
• Take actions / escalate when the contact is not being adhered to
• Liaise with Legal , Finance departments with respect to standard legal and insurance terms to implement into contract agreements

Other
• Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance
• Prepare timely and accurate MIS statements and reports

Requirements

• Bachelor’s degree in Engineering or similar discipline
• At least 10 years of contract management experience, preferably with respect to Infrastructure Contracts
• Experience in awarding and managing contracts
• Knowledge of Infrastructure tendering and contracts processes – commercial, technical and legal
• Specific knowledge of local infrastructure contract laws and other applicable contractual terms
• Excellent communication and interpersonal management skills
• Excellent writing and drafting skills
• Any other related Contract certifications is advantageous
• Experience in GCC Countries.

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.