Document Controller

Job description / Role

Primary Purpose of the Job:
• Provides Technical Document Control services for assigned projects
• Responsible for receiving project documents, recording, distribution, monitoring, delay status reporting, and return to Consultant / Contractor of all relevant project documents.
• Responsible for the collation and review of all Project close-out documentation.
• Responsible for the accurate logging of all Project Documentation status into the electronic Document Control Database.

Principal Accountabilities:
• Responsible for accurate implementation of transmittal system to record and issue
• Project Documents through the relevant review cycles to primary and secondary distribution reviewers.
• Maintain, update and issue status reports for all project documents, highlighting required due dates, days overdue and status on potential delays and to ensure the contractual review periods are met.
• Retrieve and issue archived documents if requested.
• Prepare all relevant project documents for Central Archiving ensuring the correct retention period is identified.
• Organize and maintain Project Documentation files in standard methodology to ensure ease of location and recovery.
• Retrieve and issue archived documents if requested.
• Generate, maintain and update Project registers and files for the Project Documents.
• Perform other related duties and assignments as directed.

Requirements

Qualifications and Experience:

Qualifications:
• HNC or equivalent level qualification with extensive experience gained within the Construction Industry.
• Must be fully computer literate with extensive knowledge of electronic Document Control systems and associated software.
• Good written and spoken English is essential.

Experience:
• Minimum 10 years working experience in Document Control functions and systems used in the implementation of Design and Construction and Engineering, Procurement, Construction (EPIC) projects in the Construction Industry.

Skills:
• Should be able to work with the minimum of guidance.
• Should demonstrate a high degree of drive and initiative.
• Communication skills as well as an ability to work in a multicultural team environment must be well developed and proven.

Independence:
• Works within the framework of approved corporate policies, procedures and standards, while exercising a high degree of independence in selecting methodologies to perform tasks related to performance of Document Controller's roles and responsibilities.

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.