Document Controller

Job description / Role

Managing all incoming and outgoing as well as internal documents of the department in physical and electronic forms.

• Preparation of structure of project management documentation and reporting, its necessary procedure, underlying systems and descriptions.
• Implementation of a consistent applicable standard in project documentation for various programs of Ministry of Municipality considering the interfaces to third parties and the requirements of Ministry of Municipality programs and projects.
• Recommendation and consulting in implementation of project management software tools in the field of documentation.
• Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.
• Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.
• Logical categorization and indexing of the documents to ensure easy retrieval.
• Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.
• Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies.
• Maintaining the master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
• Performing the digital conversion of the drawings on a project by computer scanning and distribute to the proper custodian.
• Classification of documents for long term or short term archiving and disposal according to Ministry of Municipality policy including digitization of important documents.
• Following-up responses and actions.

Qualifications & Experience:
• 8-10 years’ experience in the field of document management, preferably with EDM Systems.
• Excellent oral and written communication skills in both English and Arabic.
• Excellent documents management skills

About the Company

CDM Smith provides lasting and integrated solutions in water, environment, transportation, energy and facilities to public and private clients worldwide. As a full-service consulting, engineering, construction, and operations firm, we deliver exceptional client service, quality results and enduring value across the entire project life cycle.