EOI-Project Administrator

Job description / Role

Overview

Wood is actively seeking expressions of interest for a Project Administrator role to support future growth in our expanding business. The projects team focuses on delivering across FEED, Pre-FEED, Brownfield, and Greenfield scopes of work. In this role, you will be responsible for the execution of project work in accordance with the project execution plan, including Wood and/or project procedures on safety and quality control within the man-hour, cost, and project schedule targets.

This is a long-term assignment based in Qatar.

Responsibilities

The Project Administrator will be responsible for:

• Providing general admin support to the management team
• Screening and fielding telephone calls
• Liaising with clients regarding queries
• Organising and replenishing stationery and office supplies
• Arranging worldwide travel, flights, accommodation, and transfers sometimes with complicated itineraries
• New starters admin, induction, and organisation of equipment as well as admin related to leavers
• Formatting documents
• Assisting with expenses collation and approval
• Meeting room bookings and hospitality
• Stationery ordering
• Reviewing and updating department data including minute taking
• Various department admin duties including holiday charts
• Organising courier services as required
• Assisting with proposals coordination and submission

What We Can Offer

• Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors
• Commitment to diversity and inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Life insurance; provides payment of 2x base salary (up to a maximum of QAR 1 million) upon death
• End of service gratuity; in line with Qatar labor law, upon completion of 1 year of service employees are eligible for an end of service benefit of three weeks for every year of service
• Medical insurance; ensures cover (up to a maximum of QAR 250,000 per person, per year) is available should you require treatment. Pre-existing and/or chronic conditions are covered up to QAR 10,000
• Employee assistance programme; allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social, and financial well-being
• Professional memberships; one professional membership, registration, subscription, certification, and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Experience:

• Minimum of 5 years of relevant experience
• Fully conversant with Microsoft Excel, PowerPoint, and Word
• Good numeracy skills
• Manipulation of spreadsheets
• Having time writing/time sheets experience
• Team player
• Good TEAMS knowledge
• Consistent and accurate delivery
• Experience of working in a fast-paced environment
• Knowledge of the Arabic language is desirable but not essential

Applicants are required to:

• Have demonstrable experience of working independently/remotely from technical leadership personnel (although functional leadership will be within the Doha office)
• Have demonstrable experience of working within a small project office, supporting cross-discipline activities beyond their core discipline

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.