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Job description / Role
You should support the top level executives by providing executive level administrative support by delivering clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. You could enhances executive's effectiveness by providing information management support; representing the executive to others.
* Organize various documents needed for signature by executive management
* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
* Answering and directing calls to appropriate executives and parties, taking messages
* Coordinate with other department for information needed
* Opening, sorting, and distributing correspondence, including email, faxes and documents
* Record meeting discussions and provide minutes
Requirements
* Diploma or Bachelor’s Degree in Secretarial discipline, B.S in Management, or relevant higher education.
* Having 5+ years in administrative support or executive assistance.
* Advanced MS Office experience; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data.
* Problem solving ability and supervisory experience.
* Team player
* Attention to details
* Cooperative
* Handling tasks efficiently under pressure
* Excellent communication skills; Fluent in English is a must (written & spoken). French & / or Arabic would be advantageous
About the Company
QDVC is a Qatari Shareholding Company incorporated under the Law of Qatar.
The Company received Commercial Registration in April 2007.
The percentages held by each shareholders of the company are as follows:
51% by Qatari Diar Real Estate Investment Company, incorporated in Qatar and acting as the Qatari partner; and
49% by VINCI Construction Grands Projets, incorporated in France and acting as the non-Qatari Partner.
The scope of the company is general contracting and construction work, along with any associated services related to large selected Design and Build projects, either public or private for which it can bring clear and strong added value.