Executive Assistant

Job description / Role

Position Title: Executive Assistant
Location: Qatar
Employment Type: Full-Time

About the Role:
We are seeking a highly qualified Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate will have a technical background, excellent organizational skills, and the ability to manage multiple tasks efficiently. Candidates must be willing to relocate to Qatar.

Key Responsibilities:
• Manage and coordinate the executive's schedule, meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Liaise with internal departments and external stakeholders.
• Assist in project management and ensure deadlines are met.
• Conduct research and prepare reports as required.
• Travel arrangements and itinerary planning.
• Manage and organize documents and files.

• Education: Bachelor's in Engineering (mandatory) with a Postgraduate or Diploma in
• Business Administration.
• Experience: Up to 5 years of experience in a similar role, preferably in a technical or engineering environment.
• Technical Skills: Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Communication Skills: Excellent verbal and written communication skills in English.
• Relocation: Willingness to relocate to Qatar.

Personal Attributes:
• Strong organizational and multitasking skills.
• Ability to work independently and under pressure.
• High level of integrity and professionalism.
• Attention to detail and problem-solving skills.

Key Achievements:
• Managed daily operations for a C-level executive, coordinating meetings, travel, and communications.
• Organized major events, including international conferences with over 200 attendees.

Skills:
• Technical Proficiency:
• Strong understanding of engineering concepts
• Proficient in Microsoft Office, project management tools, and communication platforms

Organizational Skills:
• Expert in managing multiple priorities, calendars, and event planning

Communication & Interpersonal:
• Excellent communication skills, effective interaction with executives and teams

About the Company

Helitrope Ventures is a family office with business in multiple sectors which includes construction, trading, retail, fashion, IT among others. Based on the in-depth understanding of economies and enterprises we have consolidated a diversified portfolio. Our Company is commitment to excellence across all of our business lines. We are continuously looking to hire creative, driven, innovative and talented professionals to play the required role in this organization, providing a career platform for employees in various industries.