Executive Assistant / Administration Coordinator

Job description / Role

Charterhouse is working with an international organisation who is looking to hire a Executive Assistant/Administration Coordinator. Acting as a central point of contact for the office you will wear two hats in this challenging and busy role working as part of an international team.

You will be integral to the ongoing success of the Qatar office and Partners building strong relationships with clients, gate keeping and working in close coordination with all local partners, consultants and protecting this Partner from distractions. You will manage a complex diary across multiple time zones, plan and manage complex and busy travel arrangements and itineraries, monitor emails and respond accordingly, produce and proof-read correspondence documents and presentation packs, and work collaboratively with all EA's across the business. You will also be responsible for overseeing day-to-day operations and administrative services including events and conferences, supporting the HR team with the on-boarding of new joiners locally, managing compliance for licenses and renewals etc., adhering too and keeping abreast of Qatari laws, rules and regulations and generally overseeing the full range of administration activities for the Qatar office.

Requirements

The successful confident should be a self-starter with a minimum of 5 years' experience working at a senior level in a fast paced corporate environment. You should be a good communicator with the desire to understand the business, be able to manage a wide range of tasks at any given time and be highly organised, whilst being able to ensure the smooth running of the office. Loyalty and confidentiality plays an important part in this role as well and the ability to think outside the box and have the flexibility to move within this expanding role.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.