Executive Secretary

Job description / Role

• Provide high-level administrative support and assistance to the General Manager and/or other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for
senior staff.
• Compiling, proofreading, and revising drafts of documents and reports.
• Conduct research and prepare presentations or reports as assigned.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Professionally greeting and receiving guests and clients.
• Ensuring efficient and effective administrative information and assistance.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Handle confidential documents ensuring they remain secure.
• Arranges travel and accommodations for executives.
• Performs additional duties as assigned by executives.

Requirements

• Bachelor’s degree in Business Administration or equivalent qualification with minimum 8 years related job experience.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Proficient in Microsoft Office Suite.
• Thorough knowledge of labor legislation.
• Ability to work under pressure and meet deadlines.

About the Company

Tadmur Holding W.L.L. is one of Qatar’s leading business conglomerates, owning and operating a number of multi-disciplinary subsidiaries across the country. Since inception in 1985, our companies have catered to various business sectors through a wide range of products, services and solutions.