Job closed
Ref: RP836-51
Job description / Role
• Scheduling appointments,
• Manage and maintain executive schedules of VC including scheduling travel and conferences, making and planning appointments, and making changes to appointments.
• Typing documents for VC and filing them, ensuring they remain secure and confidential and ensuring information is organized and easily accessible
• Prepare executive responses to routine memos, letters, or correspondence.
• Develop and utilize historical information; provide retrieval of information.
• Attending meetings and keep minutes, compile, transcribe, and distribute the minutes of meetings and might following in results of meetings and action plans.
• Receiving, screening and directing phone calls from callers and either assist callers with their questions and redirecting them when appropriate and taking messages and proper actions.
• Conducting research and prepare presentations and reports, collect and analyse information as assigned by VC.
• Handling and prioritize VC’ outgoing or incoming correspondence by opening, sorting, and distributing correspondence, including (e-mails, faxes, letters, packages etc.) and routing VC mails.
• Dealing with agencies and make travel arrangements for VC.
• Maintain inventory and monitoring office supplies and anticipate to complete the shortage of office needs.
• Evaluate new office products; place and often expedite orders when necessary.
• Greeting visitors and determining access to appropriate parties.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
• Interact with customers when appropriate and problem solve.
• Report problems to executives when they cannot be resolved for attention.
• Translating in “bilingual” correspondence if needed.
• Arranging internal and external correspondence that need VC signature.
Requirements
Education:
• Should hold a BA degree in Management or any other related field from an accredited institution.
• Hold a secretary certificates or attended courses
• Attended computer courses
Experiences and Preferred Qualifications:
• 5+ years administrative support or executive assistance Supervisory experience
• Document control administration
Interpersonal Skills:
• Should have a strong sense of responsibility and might need to put in extra hours, depending on job demand
• Should have time management skills
• Should be able to work in super multitasking way and meet deadlines
• Should be able to work with minimal supervision and direction
• High communication skills with a pleasant and friendly personality
• Should be a person who pay attention to the details
• Able to handle the duties and responsibilities under less or without supervision
• Have very good analytical skills
• High reporting professional skills
• Perfect in English & Arabic language (reading, writing, conversation, translation, spelling & grammar)
• Perfect in windows and MS office applications
• Personal information:
• Decent & realized positive personal attitude
• Qatari ID & driving license (is an advantage)
• NOC availability
• The ability to join max. in 15-3-2019
• Gulf or Qatar work experience (is an advantage)
About the Company
Al-Hattab Group, is a close-knit multifaceted enterprise of dynamic and rapidly progressive business group with an array of services inclusive of Trading & Contracting, Consulting Engineering, Design and Decor, Carpentry, Real Estate and more! Established in 1996, Al-Hattab Group has built a solid standing for operational excellence drawing on a strong foundation of quality, innovation and proven expertise. Through stellar products and services, expert team and a globally collaborative precise process, Al-Hattab is committed to anticipating and identifying tomorrow's requirement and responding through breakthroughs process. Drawing upon a rich heritage, each of the Group's subsidiary operate in an integrated model to provide end-to-end solutions to address specific market needs. With proven expertise, Al-Hattab group is focused on delivering superb quality services to the clients, resulting in repeat businesses.
Continual innovation, steadfast dedication and laser-sharp focus with the usage of advanced technologies has ensured that the group is a front-runner in all its fields of activities. Customer centricity and innovation are the two underpinning factors that has helped Al-Hattab group maintain its distinct edge in the crowded marketplace.
Al-Hattab is uniquely positioned to place its customers in profitable position in the ever expanding Middle East market. We take pride in providing the best quality solutions through an assortment of services. We are committed to realizing our Nation's Vision of 2030 by outperforming our competition and establishing ourselves as a global leader in by providing world-class solutions and delivering supreme capabilities.
Just like Qatar's four pillars of National Vision, at Al-Hattab, we focus on 4 pillars of sustainability: strategy, innovation, commitment and excellence.