HR Assistant

Job description / Role

The HR Assistant provides administration and data administration support to the HR Transition Team, specifically relating to new recruit welcome and on-boarding and the production of reports, statistics etc., while also supporting all other activities in the Section in order to be able to provide skilled support wherever necessary.

The incumbent will display a high degree of business ethics and will ensure that confidential information is stored securely at all times. The job holder will perform the following duties:-
• Updates the HR Administration database information by entering all national and expat data submitted using the approved HR forms.
• Maintains up-to-date records of all employees’ status including new hires, terminated staff and any changes in employment status.
• Supports line management and staff in observing HR guidelines and company policy by providing telephone advice on routine enquiries and maintaining personnel records accurately.
• Provides HR systems advice and training to all users as required. May assist with availability, security and integrity of HR/Payroll System if requested.
• Assists in administering the Time Sheet/ Leave Record data and ensures its accuracy. Maintains hard copy filing systems to support this.
• Reports HR Administration systems problems to IST section and ensures their resolution.
• Assists in implementing, development and populating (including training) any new HR system introduced
• Accesses the electronic HR Personnel Database to assist in producing reports, data and information as required. Suggests and implements improvements where required.
• Assists Head of Team with invoice conformity checks.
• Prepares office documents such as memos, faxes, letters, reports and presentation slides using MS Office in English or Arabic if required.
• Organizes meetings; prepares mission orders for senior staff in the department. Assists Payroll in Social Security procedures.
• Maintains a fully functioning HR database which contains accurate essential information relating to all NOC staff and contractor personnel.
• Prompt and efficient receipt, tracking, processing and administration of staff and contractor timesheets and entitlements such as CTO, Annual leave, sickness absence etc.
• Efficient assistance to both Admin and Payroll functions, enabling both to function effectively.

Requirements

• Excellent interpersonal skills
• Excellent written and spoken Arabic and good knowledge of written and spoken English
• Excellent knowledge of typical computer software programs (Word, Excel, Powerpoint, e mail, Visio etc.) and familiarity with or willingness to learn, other related systems.
• Well organized and able to work autonomously but also to train others

About the Company

Orion Engineering was established in 1987 to supply Engineering personnel to the Oil and Gas Industry. Since then the company has grown significantly and presently has in excess of 4000+ personnel on secondment worldwide.

Our blue chip client list includes major oil companies such as Shell, BP, Chevron Texaco and Exxon Mobil and major engineering contractors and suppliers such as Technip, Wood Group. Talisman and Wormald Tyco.

The division has offices at various strategic locations throughout the world including London, Houston, Aberdeen, Lagos, Doha, Singapore and 5 offices throughout Kazakhstan.