HR Coordinator

Job description / Role

Job Title: HR Coordinator
Reports to: Human Resources Manager
Company : Nakilat


Job Summary and Purpose
Assist and support in planning and organizing the delivery of the HR department initiatives and KPIs in line with the organization’s overall strategy.
In addition, perform a wide range of administrative and office support activities for the HR department to facilitate the efficient operation of the department.

Accountabilities

Key Accountabilities:

Analytical support:
• Lead and oversee all Reporting and Documentations within HR department including Quarterly Performance Review, Board of Directors Update, HR Annual Report.
• Conduct analysis and produce report on attrition, separation and Qatarization.
• Conduct analysis on employees’ demographics, new joiners and provide structured reporting to HRM and Senior Management.

Coordination and HR Sections Support:
• Contribute to the development of the HR department KPIs and Initiatives.
• Track the progress of all HR Corporate & Departmental Initiatives & KPIs and ensure follow up with HR Heads on tasks/milestones completion.
• Contribute to the process of updating and maintaining Job Descriptions in SuccessFactors system.
• Prepare the HR budget in corporation with HR Heads, conduct a review of the proposed budget in comparison with last years budget and actual spending and get department Manager alignment and Chief approval.
• Participate in the Implementation of the HR department related projects and assist in meeting projects’ deadlines across different HR sections.
• Contribute to the enhancement of HR Services delivery and data integrity by review processes workflow and templates and suggest enhancements and improvements.
• Act as a focal point for all HR Audits with Internal Audit, SHEQ and external Audits, and work with different HR Sections on findings/observations closure.
• Act as focal point for the HR policies and procedures and ensure validity and availability on Nakilat’s Sharepoint.
• Draft, prepare and review Arabic letters and contracts addressed to employees and/or governmental entities to support the HR Shared Services section.
• Coordinate and support HR sections under the different joints Ventures.

Qualifications:
• Bachelor’s degree in Business Administration, Human Resources Management or any other related filed.

Experience:
• A minimum of 3-5 years of experience in Administrative or secretarial role in a large sized organization.

Job Specific Skills:
• Knowledge of administrative procedures.
• Advance MS office (Word, Excel, PowerPoint, Visio, Outlook especially calendar management)
• Advanced report writing skills as well as ability to compile data from different sources.

About the Company

Established in 2004, Nakilat is a shipping and maritime company based in the State of Qatar. With one of the world's largest Liquefied Natural Gas (LNG) shipping fleet comprising of 69 LNG carriers, the company provides the essential transportation link in Qatar's LNG supply chain. Through its wholly-owned subsidiary Nakilat Shipping Qatar Limited (NSQL), the company manages and operates one floating storage regasification unit (FSRU), four very large LPG carriers (VLGCs) and 24 LNG carriers.

In addition to its core shipping activities, Nakilat operates the Erhama Bin Jaber Al Jalahma Shipyard in Ras Laffan Industrial City, providing comprehensive ship repair and offshore fabrication services via strategic joint ventures: Qatar Shipyard Technology Solutions and Qatar Fabrication Company (QFAB). It also provides shipping agency services through Nakilat Agency Company (NAC) at all Qatari Ports and terminals, as well as towage and other marine support services through its joint venture Nakilat SvitzerWijsmuller (NSW). The company's Vessel Support Unit (VSU) offers chandlery, storage, logistics services for vessels operating in Qatari waters.