HR Manager

Job description / Role

The HR Manager is responsible for managing and handling full spectrum of Human Resource activities while achieving the Company’s overall strategic and financial objectives.

Responsibilities

Duties and Responsibilities:

Recruitment:
• Strategize the Recruitment, competencies, and skills requirements for the right talent acquisition in liaison with department heads to meet the business objectives
• Designs the selection matrix for choosing the optimum recruitment channel and cost-effective recruitment sources
• Builds a quality vendor relationship with the local and international recruitment agencies
• Expertise in digital media recruitments (Linkedin.com, Indeed.com, bayt.com, gulftalent.com & naukrigulf.com, Facebook, Instagram etc.,)
• Constantly review and reduces the costs of the recruitment expenses without sacrificing the quality standards
• Job posting, Screening, Shortlisting, and interviewing for the required positions in the organization and ensuring
all the positions are filled within the stipulated duration
• Offer letters, staff ‘s (medical, Biometric, employment contract and RP processes) QVC & non-QVC in liaison with PRO
• Monitors the labor legislation and implements required changes to keep the process compliant
• Manpower planning in liaison with the department heads.

Compensation and Benefits/ Payroll management:
• Job Analysis (Developing job description and specification) in liaison with the Line Managers
• Design, implement and monitoring the compensation and benefits in line with the company policy and market (Grading structure)
• Annual salary surveys (via – Market research, benchmark)
• Review, verify and approve (WPS) the monthly Payroll and other supporting reports
• Employee medical insurance management (Price and benefits negotiation (Quotes), New enroll, deletion, amendments, claims etc.,) including market comparison.

Policy and Procedures:
• Developing HR Policy and procedures for best practices
• Revision of existing policies according to the requirements
• Educating the line managers/staff about the company policies and procedures to ensuring the maximum compliance

HR Budget:
• Preparing and reviewing the new budget (Direct and indirect costs, other benefits, Manpower planning, business travel, OT etc.;)
• Budget Presentation (including ad hoc reports) to the Top management (Annual and Quarters)

Performance Management:
• Initiating/Supporting the Annual Performance cycle by advising the Line managers
• Playing a vital role in setting up KPIs and appraisal meetings
• Ensuring the performance management policy & procedures are followed during the appraisals
• Gathering appraisal documents and preparing consolidated report for management perusal with the HR recommendation (increments, bonus, promotion, termination etc.,)

Training and development:
• Design (internal/outsource) and implement the Training plan for the existing/new recruit in liaise with the department heads (Training need analysis)
• Monitoring and evaluating the Training effectiveness (via – Feedback survey & evaluation reports)
• Succession planning by identifying the right talents and gaps in the departments

HR Auditing:
• Routine HR auditing (i.e. – Staff attendance, Overtime, HSE at Site & showrooms ensuring policy compliance)
• Preparation of Quarterly, Annual Audit plans and reports to the top management

Employee Relations:
• Point of contact for all the staff related queries and demands to bridge the gap between employer and employee
• New staff on boarding process (Induction program)
• Employee handbook and welcome kit management for the new hires (Realistic Job preview)
• Employee wellbeing, motivation programs, grievances, and conflicts management
• Monitoring late attendances, egregious violations and taking disciplinary actions according to the Qatar labor law & company policy in a highly confidential manner
• Annual employee engagement and satisfaction surveys

HRIS & Reports:
• Supporting and advising the IT (ERP) to automate HR process (such as Leave, Loan, School fee, medical reimbursements etc.)
• Testing, verifying, and advising if any amendments require in the process flow
• Keeping up all the staff data and provisions up to date
• Preparing and presenting the monthly complete HR reports (Recruitments, visas, OT, staff turnover, grievances, Leaves etc.,) to the Top Management

Immigration/Residence:
• Administering the PROs in related to the employee (new/renewal – Business/Work Visas, visa transfers, medical, fingerprints, Contracts, QID, cancellation, exits etc.,)
• Achieving the set target date completions without any delays and penalties
• Group level visa bank management
• Company legal documents management (New, renewals, cancellation etc.,)
• Represent the company for the labor disputes in ministries
• Accessing (QVC, Hukoomi, Metrash, CEID, NAS, etc.,)

Exit/Separation management:
• Resignation/Termination process management
• Conducting exit interviews
• Gathering written feedback from the staff for annual staff turnover analysis and report
• Exit check list verification, Visa cancellation and completion of smooth staff exit process (EOSB etc.,)

Other duties:
• Staff accommodation management – complete cycle (from entry to exit)
• Staff travel management (visa, air tickets, hotel, travel insurance etc.,) for new recruits, leavers & business trips etc.,
• Responsible for monitoring and ensuring that all contracts and personnel files are kept up to date and all changes are made with immediate effect. (Both Hard and Soft copies)
• HR monthly reports to the management
• Responsible for ensuring that the company has the ability to hire the required manpower (includes visa quota requirements, active licenses, recruitment agencies contracts etc.,)
• Responsible for administration and negotiation of Healthcare packages, medical insurance and partnerships with any private/government body relating to the matter.

Salary:
QAR 17,000 to 20,000 per month inclusive of fixed allowances.

Requirements

• Degree in Human Resource Management or related
• 5 - 10 years’ experience in relevant field (Preferably in the Construction, Oil and Gas Industry)
• Positive attitudes/ Drive for result
• Good interpersonal, management and decision-making skills
• Strong Business acumen
• Strong understanding in Qatar labor law

About the Company

ROTARY is one of the region's leading oil and gas infrastructure services companies with extensive international experience offering fully integrated engineering design, procurement, and construction (EPC) services to the oil and gas, petroleum, petrochemical and pharmaceutical industries.

Headquartered in Singapore, Rotary has established a strong presence in the Asia-Pacific region and continues to make its mark as a global player. Established in 1972, Rotary has forged a reputation built on its hallmark traits of providing quality services, within budget, safely and on-time delivery.

Today, Rotary boasts a total strength of over 6,000 employees which include a highly and multi-skilled workforce that forms the mainstay of its core EPC services.