Manager Procurement

Job description / Role

Manager Procurement - Qatar Airways - Doha

Purpose: To manage and drive all procurement requirements in a given product category, analyzing and developing strong category strategy, cost savings targets with, interfacing with senior management and managing the supply to ensure best value for the company in line with its strategic, financial and operational requirements.

Driving and motivating the team to achieve these set goals and analyzing for any further improvement in the category and department. Managing the assigned team ensuring compliance and high professional standards are maintained

Key Accountabilities of the role:

Strategic
• Provision of strategic analysis to clearly define comprehensive Category planning.
• Develops cost saving plans for QR Group from budgeted amounts to reduce overall expenditure.
• Responsible for definition of supply strategy for relevant product categories.
• Develop cross functional strategic planning with colleagues to ensure QR leverage all benefits possible.
• Review and input to department policies and processes to achieve best practice and continuous improvement.

Operational
• Ensuring high service levels from Procurement team for QR Group including timelines, professionalism, communications and expectations. Setting and achieving Category KPIs, regularly assessing progress to keep delivery on track.
• Review and endorse all documents submitted by staff for compliance and best practice, complying with the company strategy.
• Responsible for the high-level negotiation with the key suppliers on costs, commercial and contractual terms and assisting reports on this where required, and tender is high value/risk to achieve increased value at reduced costs.
• Assists in developing the departmental budget.
• Manage quality control throughout project life cycle by maintaining delivery timelines, mitigating project risks, and act as a liaison with all project stakeholders to ensure effective change management.
• Provide comprehensive summaries and data for reporting activities on spend, timelines, current operational state.
• Run, review and action performance reports on assigned Categories to improve way or working, and deliverables.
• Challenge user timelines, specifications, sourcing methods, suppliers’ lists where appropriate to achieve the optimal outcome for QR, supporting Procurement Specialists in this also.
• Prioritise and assign workload and Tenders to the whole Category Team. Provide support to other Procurement Managers where required.
• Forward planning for procurement activities including full accountability for Category Planning in conjunction with stakeholder Senior Management.
• Perform other department duties related to his/her position as directed by the Head of the Department

Additional responsibilities
• Provide regular status updates to senior management internal user departments and strategic suppliers on procurement projects.
• Ensure conformance and understanding of direct reports to Procurement process, DoA and any other relevant company policies and processes, regularly assessing understanding of reportees and coaching where needed.
• Work closely with Contracts to ensure appropriate agreements are negotiated and in place

Management & Leadership
• Establish the department or teams objectives and priorities to align with and support business objectives.
• Regularly evaluate the department or teams objectives, plans, procedures and practices, and makes appropriate changes if needed.
• Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.
• Train and develop other employees, to ensure succession planning is in place.
• Actively manage team and team workload, setting priorities, coaching and assisting in problem resolution.
• Be accountable for decisions taken and project delivery.
• Plan, delegate and monitor staff work appropriately and assist team members in problem resolution.
• Ability to work independently, demonstrating forward planning, initiative, and business process improvement, whilst tackling extra duties as required.
• Seek out, propose and implement business process improvements.
• Show initiative in anticipating future issues, planning for them and executing plans on a timely basis

Personal Development
• Take responsibility for own ongoing personal development and growth of expertise.
• Keep abreast with any market trends and developments
• Assist in the response to any emergency or a major operational disruption affecting Qatar Airways or its subsidiaries, including support of the Qatar Airways Special Assistance Program.
• Train Qatari staff in various duties as per business requirements.

Operational Safety
• Responsible to ensure that employees at all levels understand work health and safety requirements and expectations through provision of relevant QR Group induction, information, instruction, training and supervision.
• Ensure compliance to all relevant safety, security, quality and environmental management policies, procedures and controls across the operation to assure employee safety, security, legislative compliance and delivery of high quality service with a responsible environmental attitude.
• Ensure that all managers and supervisors understand work health and safety requirements and expectations to the extent that they can pass on relevant information, identify training needs and provide appropriate supervision in their workplace.
• Take a direct and personal interest in reported injuries, incidents, near misses and hazards to ensure that appropriate reporting, investigation and response is being achieved.

Requirements

• Relevant College or University qualification to min Bachelor's level or equivalent

Preferred
• Fluent command of English language.
• Strong communication skills.
• Ability to influence people and strong negotiations skills.
• Numeracy and the ability to present data clearly and accurately.
• Developed people management skills, for subordinates, colleagues and superiors.
• Contractual and Financial acumen.
• Planning, Problem Solving and decision making abilities.
• CIPS Qualifications.

Previous Experience:

Essential
• Minimum 8 years relevant experience
• Airline, Middle East or Strong Category Specific experience
• Procurement Management.

Preferred
• Airline Procurement.

Job Specific Skills:

Essential
• Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.