Manager - Project Procurement

Job description / Role

Reports to: Director – Contracts & Procurement
Department: Project Procurement
Directorate: Contracts & Procurement

Job Purpose:
Review and approve prequalification criteria and ensure their compliance with company policies and procedures. Perform cost benchmarking, development and maintenance of database of all contractors’ rates and tracking of project cost schedules

Key Performance Indicators:
• Financial
• Tendering cost savings (% discount on initial bid received) (if relevant)
• Accuracy of cost estimates (forecasted costs/ actual costs)
• Customer
• # of complaints/ negative feedback on suppliers
• Database comprehensiveness (# of vendors inquired by project teams and not available on database)
• # of vendors approved by TC/ total submittals
• Internal Processes
• Prequalification cycle time (time between request and communication of listed vendors)
• Tendering cycle time (time between request submission and signing of contract)
• Capabilities & Learning
• Training attendance (# of training days per year)

Key Accountabilities:

Description
• Strategy, Leadership and Sustainability
• Develop and oversee the implementation of tendering strategies for construction and other consultancy services (project delivery-related)
• Manage the department to ensure the achievement of objectives in due course, cost and quality, while maintaining sustainability across the function.

Operating Plans, Budgets and Policies
• Prepare and implement departmental annual business and operating plans and KPIs
• Recommend the departmental budget and monitor financial performance versus the budget so that the business is aware of anticipated costs, areas of unsatisfactory performance and potential performance

Policies and Procedures
• Develop and Implement policies, procedures, and operational standards for the function in line with the departmental policies and procedures

Operations
• Develop and oversee the implementation of tendering strategies for construction and other consultancy services (project delivery-related)
• Review and approve prequalification criteria and ensure that these are in-line with company’s standards
• Ensure vendors database is constantly updated and project teams are assisted in vendors shortlist identification
• Oversee the project procurement process (e.g., PMC, Executive Architect, General Contractor) and ensure its driven as per the policies and procedures
• Provide guidance in the RFP development and negotiation of complex agreements with suppliers
• Ensure good relationship with suppliers and build and maintain relationship with key vendors
• Oversee development and updating of the tendering plan and schedule
• Oversee packaging of RFIs and RFPs after receiving input and scopes from Design and Projects
• Coordinate with bidders on required documentation, completeness of bids, and other bidding requirements
• Oversee the receiving and documenting of bids
• Oversee performance of the commercial evaluation and negotiation of bids
• Coordinate technical evaluation efforts with Design and Projects
• Perform final recommendations and oversee preparation of presentation to Tender Committees
• Perform communication of Committee tender decision for contract award
• Oversee review and approval of PMC’s commercial evaluation of subcontractor bids
• Oversee performance of cost benchmarking, and development and maintenance of database of all contractors’ rates
• Oversee tracking of project cost schedules and ensure they are in-line with company’s benchmarks to ensure best-value for money for all services and material procurement

Continuous Improvement
• Manage innovation and identify opportunities for continuous improvement in managing business operations with a view of stakeholders’ expectations, commitments and international best practice.

Health, Safety & Environment
• Ensure all relevant safety, quality and environmental management policies, procedures and controls to guarantee employee safety, legislative compliance, delivery of high quality products/services and a responsible environmental attitude.

Frameworks, Boundaries, & Decision Making Authority:
• The Manager – Project Procurement reports to the Director – Contracts & Procurement and confers with the latter on critical and strategic issues.
• Key decisions having significant impact on the Project Procurement function are referred to the Senior Manager – Contracts & Procurement for approval before implementation.
• The jobholder exercises financial authority as per the level established by the company management.

Requirements

• Degree in Civil Engineering or Diploma in Quantity Surveying with RICS membership
• 10 - 12 years’ experience in formation and administration of large construction contracts (USD 100M+) 3 - 5 year Middle east Experience

Job-Specific Skills:
• Familiar with tendering process, contracts in large project environment.
• Construction and RE experience required.
• Strong relationship building skills with internal and external stakeholders.
• Analytical and organisation skills, strong negotiation skills.

About the Company

Orion Engineering was established in 1987 to supply Engineering personnel to the Oil and Gas Industry. Since then the company has grown significantly and presently has in excess of 4000+ personnel on secondment worldwide.

Our blue chip client list includes major oil companies such as Shell, BP, Chevron Texaco and Exxon Mobil and major engineering contractors and suppliers such as Technip, Wood Group. Talisman and Wormald Tyco.

The division has offices at various strategic locations throughout the world including London, Houston, Aberdeen, Lagos, Doha, Singapore and 5 offices throughout Kazakhstan.