Material Planning Specialist

Job description / Role

Qualifications & experience

Industry recognized technical qualifications/diploma supported by industry experience (offshore and onshore oil and gas facilities).
Minimum of 10 years' experience working in the oil and gas industry in a similar role to the warehouse/logistics environment.
Ability to work in a multi-disciplined and multi-cultural environment.
Solid experience in computerized maintenance management tools (SAP/PALM) with excellent PC skills (MS Word, Excel, Outlook etc.).
An understanding of the usage of the planning and scheduling tool Primavera.
Understanding and application of industry process safety guidelines and procedures.
Solid knowledge of equipment maintenance and material management processes.
Versatile, self-starter, resilient and able to interact effectively with different departments, peers and senior management on a daily basis.
Excellent written and oral communication skills.
Fluent in English (listening, writing and speaking) and its technical vocabulary.

Activities

Drive an incident free environment through establishing and maintaining a strong safety culture.
Responsible for ensuring positive HSE performance by personnel, contractors and others working under the influence of the position.
Ensuring compliance with HSE legislation, company standards and procedures under the area of responsibility to ensure employee safety, legislative compliance and responsible environmental attitude.
Identify opportunities to improve efficiency of all maintenance material management activities, processes and procedures.
Provide first level specialist advice and guidance to onshore and site/offshore personnel on the management/movement of maintenance related materials.
Provide administrative support to onshore/site/offshore personnel on the management/movement of maintenance related materials.
Act as focal, in liaison with warehouse personnel, to ensure continuous flow of materials/equipment for repair/refurbishment and return to stock/offshore.
Liaise with maintenance stakeholders to ensure effective and efficient management of materials.
Interface with the campaign/shutdown & base operation material coordinators to ensure efficient tracking/bagging and tagging of materials.
Interface with warehouse personnel to ensure robust material management and storage/preservation of maintenance related materials.
Interface with warehouse personnel/contractors to ensure adequate management, refurbishment/replenishment and storage of special tooling, turbine kits etc.
Support the repair process for maintenance related equipment, which may include visits to local vendor workshops and warehouses.
Act as focal for QA/QC material status/issues in liaison with the technical materials administrator (TADM).
Participate, as appropriate, in maintenance material management/warehouse audits.
Ensure all related certification/documentation is coordinated and managed/stored effectively utilizing company document management processes and procedures.
Initiate re-certification, re-calibration, and testing for specific equipment (pressure gauges, valves) by third party/vendor.
Participate in the improvement of material management and planning activities, which include knowledge of the planning and scheduling tool Primavera.
Ensure all certification/documentation is up to date and easily accessible for stakeholders to utilize.
Act as focal with contractors, as required, for maintenance material management issues.
Interface and coordinate as necessary with other relevant entities.
Carry out any other relevant duties or tasks that may be assigned by reporting line.
Contribute to vendor performance evaluation by providing relevant statistics.
Share and adopt best practices across the company, support and identify opportunities to enhance consistency and alignment between assets, where practicably possible.
Support the drive for Qatarisation.
All staff must be willing to participate in crisis response training and to assist during emergency response situations if required.