Merchandise Planning Executive

Al Mana


Ref: HP129-278

Job description / Role

Employment: Full Time

Overall Job Purpose

Merchandise planning is aimed at a systematic approach for planning and controlling the inventory and sales of the product range to increase sales and minimize losses by forecasting future trends in the market. The merchandise planner will report to the Operation Manager and work closely with the Brand Manager to ensure smooth and efficient coordination of People, Products, and Procedures.

Main Responsibilities
• To establish stock required for new launches, animations and replenishment based on customer demand by location
• To key in the monthly stock orders using our supplier's systems in line with the monthly purchase budgets and OTB.
• To confirm and keep track of the orders under process
• To liaise with the logistics team to ensure a quick and efficient process of receiving the stock in Qatar
• To be the main point of contact for our third-party warehouse and ensure all stock movements are communicated and executed in a timely manner.
• To be the main point of contact with our retailers on all matters related to stock movement.
• To liaise with the IT team to provide PRICAT files for our retailers in a timely manner prior to stock deliveries and to ensure a PO is received prior to delivery.
• Coordinate with our logistics & IT team on the delivery of stock and POSM from HO or the warehouse to our points of sale
• Monitor sales, identify customer trends, predict customer demand, order merchandise, and analyze sales reports.
• Ensure that what the customer wants is available at each of the stores.
• Track how existing product lines sell to decide the next steps, including dropping a line or expanding it.
• Create a detailed analysis of sales reports and customer service reports, which helps determine if internal factors might influence sales performance.
• Search for internal influences including insufficient employee knowledge or inflated price points and work with the Operation Manager to repair the missteps
• Work with the Finance and Operation Manager to suggest pricing strategies that align with Europe
• Request and follow up on credit notes from our suppliers when we are short-shipped or find defective products.
• Develop stock flow plans for all channels (boutiques, e-commerce, concessions, and wholesale).
Additional Responsibilities
• Serve as a business partner to analyze, plan, forecast, and evaluate financial data to support and implement profitable merchandise strategies.
• Develop seasonal merchandise plans with the team to maximize opportunities and minimize risk.
• Forecast and validate projections to ensure sales, gross margin and inventory objectives are being met.
• Manage inventory flow of goods to support sales and product turn.
• Analyze and maintain individual store inventory levels to maximize sales and profits, while working closely with teammates to coordinate the flow of information in a timely manner to deliver products against the deadline.
• Collaborate with our suppliers to develop yearly sales, margin, and product turn plans and recommend sales growth to drive business strategies.
• Work with the sales team to ensure a healthy balance of inventory.
• Collaborate with the sales team to execute top-down and bottom-up roles of individual SKUs.
• Build a collaborative team relationship with suppliers and internal counterparts.
• Plan and coordinate full inventory in all points of sale every six months.


• Good business acumen to deliver results based on evaluating financial and business indicators which can be converted into an action plan
• Good problem-solving skills and should be able to present effective and logical solutions in a timely manner
• Possess exceptional communication and management skills in order to build professional relationships with a diverse range of people
• Good analyzing ability and should be able to interpret the information in a qualitative manner
• Creative and have the ability to think out of the box and implement strategies that would benefit the organization
• Be proficient in computers and should have an aptitude and inclination to grasp technical applications, especially in EXCEL

About the Company

Al Mana is one of the largest and most diversified groups in the region, operating over 55 companies in 8 countries and employing over 3500 personnel. Industries that we operate in include automotive distribution and services, real estate and investments, retail and luxury fashion, F&B, engineering, technology, media and entertainment. The group covers most areas of retail including luxury goods, beauty, fashion, home interiors, watches and jewellery. Operating over 300 outlets, Al Mana represents some of the largest and most successful brands in the world.

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