Job closed
Ref: KP814-56
Job description / Role
POSITION OBJECTIVES
The Office Secretary provides personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
KEY RESPONSIBILITIES
• Prepares, copies, files and distributes correspondence, data and reports
• Enters data into company management information systems
• Maintains office filing systems and assists with archiving files and records
• Process incoming and outgoing company mail as assigned and produce monthly reports from postage equipment
• Receives, sorts and distributes departmental mail
• Greets Business Office visitors, answers telephones and schedules appointments
• Makes conference and travel arrangements as directed
• Prepares purchase orders, check requests and travel forms as directed and tracks goods or services ordered
• Coordinates special projects or research tasks as needed
• Prepares and monitors certain monthly invoices for approval
• Tabulates data and prepares charts and graphs as directed
• Uses company computer software programs to perform tasks including writing letters and memos, maintaining a daily calendar and task list, and creating and maintaining spreadsheets and databases
• Interacts with staff, business partners, vendors, suppliers and the general public while performing various tasks
• Follows Business Office procedures and company policies and procedures
• Maintains confidentiality of data
• Performs other tasks related to the job title
Requirements
POSITION REQUIREMENTS
• University Degree required pref. Business/Office Administration and other related courses
• Minimum 3 years’ experience working as a secretary/administrative assistant, preferably gained from the construction or real estate industry
• Working knowledge in MS office applications
• Demonstrate good communication skills (writing, spelling, listening, and speaking)
• Demonstrate good organizational skills
• Proficient in word processing, spreadsheets, and databases
• Able to perform work as a member of a team
• Able to organize, prioritize and perform tasks with limited supervision
• Able to follow through to completion all assigned tasks
• Dresses and maintains self in a professional manner
• Honest and dependable
• Demonstrates willingness to learn
• Able to be trusted with confidential and sensitive company information
About the Company
Equinox Global Investments was founded in 1993, originally established with the primary focus of fulfilling opportunities in the burgeoning Qatar real estate market. The company's business streams have multiplied as diversification within the company's portfolio kept pace with the increasing opportunities in the region. Today, Equinox Global Investments has grown to include activities within real estate, retail, business to business (B2B) as well as local partnership and representation. The real estate portfolio includes shopping malls, a residential compound, commercial and industrial developments.