Officer Administration - Recruitment (HR)

Job description / Role

Officer Administration - Recruitment (HR) - Qatar Airways - Doha

In this role you will act as a central point of co-ordination for all administrative activities for the Recruitment Department. The role provides comprehensive, effective and efficient support services across a range of disciplines including (but not limited to) team diary management, relationship with Chief Human Resources Officer (CHRO) and Group Chief Executive Officer (GCEO) offices, liaison with Chief (C), Senior Vice President (SVP) and Vice President (VP) level stakeholder offices, front line management of external suppliers and preparation and management of confidential and sensitive correspondence.
- Serve as an office information manager for the Recruitment Department, receiving and handling highly confidential information and documentation for distribution to management, staff and external candidates and customers
- Support the Recruitment Department with administration and overall office management ensuring smooth running of day to day operations
- To prioritise tasks with high flexibility and ensure that the tasks are executed within the deadlines set
- Update policies, processes and other documentation as directed by the Recruitment Leadership Team
- Provide business documentation support, including report writing, presentation creation, spreadsheet preparation and distribution of such materials
- Manage, co-ordinate and maintain calendar of appointments, travel arrangements and records of communication to meet the requirements of the Recruitment Department
- To record, filter, disseminate and communicate all incoming and outgoing matters to the Recruitment Leadership Team
- Follow up or obtain feedback on behalf of the Recruitment Department staff, for matters or correspondences which require follow up actions by appropriate internal or external parties
- Prepare official memorandums on behalf of the Recruitment Department staff
- Respond to complaints, requests for information and assistance, interpret and explain procedures and policies pertaining to internal enquiries of all Recruitment Department staff
- Manage the office equipment and all ITSR requests
- Responsible for ensuring that the structure, standards, processes and tools as defined by the company are in place and maintained.
- Ensure that requests that are ERP and other requests, requiring approval are examined before VP approves, to ensure that only relevant items are routed to VP level
- Accountable for facilities management and in conjunction with Health & Safety ensuring that the workplace is safe and occupationally fit for purpose
- Other duties and responsibilities as requested by Management

Requirements

You should hold a Diploma or an Associate Degree with minimum 5 years of job – related experience within a multinational environment. You should have advanced knowledge of MS Office skills (MS Excel, Word, Power Point and Visio).

We are looking for someone who has excellent communication skills along with high attention to detail and quality. Previous experience of supporting a fast paced customer facing department will be an added advantage. You should have knowledge of Oracle ERP systems and have strong time management and organisational skills.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.