Operations Assistant

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design, or project delivery in the built and natural environments. For over 60 years, we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences, and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counseling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun runs, in-house sports teams, and beach clean-ups. In addition to your competitive package and benefits, you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, and employee referral rewards.

Responsibilities

Our newest opportunity is for a talented Operations Assistant to join our award-winning team based in Doha, Qatar.

The Operations Assistant will provide a wide range of administrative duties in their support of the Principal, Operations, and Divisional Management Team, to ensure and facilitate the efficient operation of InSite. This includes general financial record keeping, invoice verification and production, coordination of internal meetings, and the coordination and maintenance of staff records.

We envisage success in this role to include:

• Coordinates with individual project managers and senior staff to maintain a rolling forecast of project invoicing and general accounts for all active projects in the division.
• Coordinates with corporate finance, project managers, and senior staff to track accounts receivable for all projects in the division.
• Provides administrative assistance to project managers in pursuing outstanding accounts receivables. Submits and records invoices both direct to client (when project lead) and delivers notifications of earned value sent to other divisions (when working in support).
• Delivers notifications to internal and external clients regarding account arrears.
• Monitors and oversees accounts payable activities.
• Monitors actual project financial performance against forecast, revising the forecast where necessary, and providing administrative assistance to project managers to submit invoices and notifications.
• Provides assistance to the Operations Principal in the production of operations-related reports and organization of meetings.
• Assists Studio Leads and Project Managers in their production of project plans and invoices/payment schedules.
• When required, provides general administration assistance to InSite Management, Country Managers, and Studio Leads.
• Assists the Senior Associate/Business Development in the production of reports and statistical analysis.
• When required, provides general assistance to the Senior Proposals Coordinator.
• Performs other related tasks as directed.

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include a high school diploma. A bachelor's degree is preferred and 5+ years of related experience within a similar environment.

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable, and courteous service to customers.About the Company

  KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

  As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

  We invite you to join us.

  Apply Now